Financial Project Assistant

Poutrix; Paramus (NJ); On-site; USD 50,976 - 76,464; Full time

Benefits offered by this job

Medical, dental and vision insurance

401K program

STD, LTD, AD&D and life insurance

Paid parental leave

Wellbeing benefits

Tuition reimbursement

Nine paid holidays

15 days PTO

Job summary

Arcadis in Paramus, New Jersey is seeking a Financial Project Assistant to support project administration for multiple managers. You'll help track contracts, budgets, and financial metrics, with regular interaction with the Project Controller and Finance Manager.

The role emphasizes timely client invoicing, reporting, and billing compliance, requiring strong Excel skills, attention to detail, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 1–3+ years of related experience.
• Finance background or coursework.
• Previous experience with client billing procedures.
• Previous administrative experience in a fast-paced setting.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all projects in the New Jersey Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following billing guidelines for large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

Skills

Interpersonal communication

Analytical thinking

Time management

Attention to detail

Education

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Role Description

Arcadis is seeking a Financial Project Assistant to join our team in supporting project administration work for multiple project managers and operations in the Paramus, New Jersey Area. You will have regular interaction with the Project Controller and Finance Manager regarding contracts and project specific financials and metrics. This is an exciting opportunity for a self‑motivated individual to join our team locally with support from one of the best‑qualified consulting firms in the country. In this position you will work on project‑specific work, such as tracking progress of various projects, preparing reports regarding contracts for management use, monitoring project budgets and preparing and distributing routine correspondence related to the projects, for project teams simultaneously.

Responsibilities

• Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the New Jersey Area.
• Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
• Coordinate with subcontractors on billing requirements.
• Set up new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to client contracts.
• Verify invoices comply with contract terms.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Participate on monthly project reviews with Finance Managers and Project Managers.

The ideal candidate will possess strong interpersonal and communication skills, coupled with a high level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel. They should be highly motivated and demonstrate a drive to pursue continual innovative improvements in processes. Exceptional time management and organizational abilities are essential, with the capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously. Additionally, the candidate must exhibit excellent analytical skills with a keen attention to detail.

Qualifications & Experience

Required Qualifications

• Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.

Preferred Qualifications

• 1-3+ years of related experience.
• Finance background or coursework.
• Previous administrative experience in a fast‑paced setting.
• Previous experience with client billing procedures.

Benefits

Arcadis offers benefits for full‑time and part‑time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,976 - $76,464 per year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.