Financial Operations Specialist II - Workforce Solutions

Kentucky Community and Technical College System; Hopkinsville (KY); Hybrid; USD 24,000 - 30,000; Full time

Benefits offered by this job

Health care

Vision coverage

Dental coverage

Tuition reimbursement

Tuition waiver

403(b) match

Vacation time

Sick time

Work-life balance

Paid holidays

Closing pay

Employee assistance

Job summary

Kentucky Community and Technical College System, Hopkinsville Community College campus, is seeking a Financial Specialist II – Workforce Solutions. The role supports accounts payable, accounts receivable, payroll, and budget reporting to ensure accurate financial resource management for students and the department.

The position requires a bachelor’s degree with related work experience and strong analytical and communication skills.

Qualifications

• Bachelor's degree and two years related work experience, or equivalent.
• Excellent customer service skills/soft-skills, attention to detail, accounting or bookkeeping experience, use of technology, and communication skills.
• Ability to multi-task in an open office environment, with flexible work schedule and campus locations.

Responsibilities

• Purchasing and Accounts Payable: Order classroom and office supplies. Monitor and pay invoices as appropriate. Secure food purchase approvals as needed. Process travel requests and reimbursements. Submit required form(s) with documentation for credit card purchases and complete monthly credit card reports.
• Accounts Receivable: Prepare deposits and petty cash reports. Create and monitor workforce, community education, testing, and facility usage invoices. Prepare journal vouchers.
• Bookkeeping: Maintain accurate records of income and expenses on budget reports. Maintain appropriate budget line balances. Balance budget to business office reports. Provide reports and projections to workforce chief. Maintain KCTCS TRAINS reimbursement documentation.
• Payroll: Collaborate with human resources and workforce team to prepare and submit hiring packets, payroll contracts and agreement letters. Maintain payroll documentation on Workforce Solutions tracking spreadsheet.
• Special Events: Assist with special events and programs, serve on college committees, and support Workforce Solutions team.

Skills

Customer service

Attention to detail

Accounting/bookkeeping

Use of technology

Communication skills

Multi-tasking

Education

Bachelor's degree and two years related work experience, or equivalent

Job description

Kentucky Community and Technical College System, Hopkinsville Community College campus, is seeking a Financial Specialist II – Workforce Solutions. The role supports accounts payable, accounts receivable, payroll, and budget reporting to ensure accurate financial resource management for students and the department.

The position requires a bachelor’s degree with related work experience and strong analytical and communication skills.