Financial Specialist II - Workforce Solutions

Kentucky Community and Technical College System; Hopkinsville (KY); Hybrid; USD 24,000 - 30,000; Full time

Benefits offered by this job

Health care

Vision coverage

Dental coverage

Tuition reimbursement

Tuition waiver

403(b) match

Vacation time

Sick time

Work-life balance

Paid holidays

Closing pay

Employee assistance

Job summary

Kentucky Community and Technical College System, Hopkinsville Community College campus, is seeking a Financial Specialist II – Workforce Solutions. The role supports accounts payable, accounts receivable, payroll, and budget reporting to ensure accurate financial resource management for students and the department.

The position requires a bachelor’s degree with related work experience and strong analytical and communication skills.

Qualifications

• Bachelor's degree and two years related work experience, or equivalent.
• Excellent customer service skills/soft-skills, attention to detail, accounting or bookkeeping experience, use of technology, and communication skills.
• Ability to multi-task in an open office environment, with flexible work schedule and campus locations.

Responsibilities

• Purchasing and Accounts Payable: Order classroom and office supplies. Monitor and pay invoices as appropriate. Secure food purchase approvals as needed. Process travel requests and reimbursements. Submit required form(s) with documentation for credit card purchases and complete monthly credit card reports.
• Accounts Receivable: Prepare deposits and petty cash reports. Create and monitor workforce, community education, testing, and facility usage invoices. Prepare journal vouchers.
• Bookkeeping: Maintain accurate records of income and expenses on budget reports. Maintain appropriate budget line balances. Balance budget to business office reports. Provide reports and projections to workforce chief. Maintain KCTCS TRAINS reimbursement documentation.
• Payroll: Collaborate with human resources and workforce team to prepare and submit hiring packets, payroll contracts and agreement letters. Maintain payroll documentation on Workforce Solutions tracking spreadsheet.
• Special Events: Assist with special events and programs, serve on college committees, and support Workforce Solutions team.

Skills

Customer service

Attention to detail

Accounting/bookkeeping

Use of technology

Communication skills

Multi-tasking

Education

Bachelor's degree and two years related work experience, or equivalent

Job description

Title: Financial Specialist II - Workforce Solutions

Salary Range:$2,640 per month

Contract Term Length:12 Months

Standard Hours:37.5 hours per week

Work Location:On-Site

FLSA Status: Non-Exempt

College: Hopkinsville Community College

Campus Location: Hopkinsville Community College

Department: Workforce Solutions

Total Rewards

Hopkinsville Community College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The primary purpose of the Financial Specialist II – Workforce Solutions is to perform financial operational duties for the Workforce Solutions department that includes accounts payable, accounts receivable, payroll, budget reports, and assisting other Workforce Solutions team members to insure the overall success of the students and the department, to ensure compliant, accurate, and timely financial resource management within the department.

Job Duties

• Purchasing and Accounts Payable: Order classroom and office supplies. Monitor and pay invoices as appropriate. Secure food purchase approvals as needed. Process travel requests and reimbursements. Submit required form(s) with documentation for credit card purchases and complete monthly credit card reports.
• Accounts Receivable: Prepare deposits and petty cash reports. Create and monitor workforce, community education, testing, and facility usage invoices. Prepare journal vouchers.
• Bookkeeping: Maintain accurate records of income and expenses on budget reports. Maintain appropriate budget line balances. Balance budget to business office reports. Provide reports and projections to workforce chief. Maintain KCTCS TRAINS reimbursement documentation.
• Payroll: Collaborate with human resources and workforce team to prepare and submit hiring packets, payroll contracts and agreement letters. Maintain payroll documentation on Workforce Solutions tracking spreadsheet.
• Special Events: Assist with special events and programs, serve on college committees, and support Workforce Solutions team.
• Other duties as assigned by supervisor.

Minimum Qualifications

• Bachelor degree and two years related work experience, or equivalent.
• Excellent customer service skills/soft-skills, attention to detail, accounting or bookkeeping experience, use of technology, and communication skills.
• Ability to multi-task in an open office environment, with flexible work schedule and campus locations.

Preferred Qualifications

Additional Skills Requested

• Employee Rights -Employee Polygraph Protection Act
• Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.