Financial Operations Associate I

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 42,000 - 44,000; Full time

Job summary

Virginia Tech is seeking an Accounting Associate I to support the university’s financial operations, reviewing supplier invoices, reimbursements, and travel expenses for accuracy and policy compliance. You will work with departments, suppliers, and stakeholders to resolve issues and ensure timely processing, maintaining records per university standards.

The role emphasizes collaboration, data integrity, and adherence to state and university policies, with opportunities to contribute to process

Qualifications

• Experience researching, interpreting, and applying policies, procedures, and laws related to accounts payable, travel, or financial operations.
• Knowledge of accounting principles and applying them professionally.
• Experience using ERP or comparable financial management systems to process, research, or reconcile financial transactions.
• Experience using electronic procurement, purchasing, or related financial systems.
• Experience working with electronic workflow, document management, or imaging technologies.
• Proficiency with Microsoft Excel and Word, and ability to analyze financial data.
• Strong interpersonal, written, and verbal communication skills with professional service focus.
• Ability to safeguard confidential and sensitive financial information with discretion.
• Strong analytical and problem‑solving skills for researching issues and resolving transactions.
• Ability to organize, prioritize multiple responsibilities in a high‑volume environment.
• Adaptability and willingness to learn new technologies and procedures.

Responsibilities

• Reviews and processes accounting transactions for accuracy, completeness, and compliance with policies.
• Evaluates supporting documentation to ensure proper business purpose and fund usage.
• Communicates with departments and suppliers to resolve discrepancies and obtain missing information.
• Obtains required documents such as IRS Form W-9 for supplier setup and payment processing.
• Enters and maintains transaction data in university financial systems with accuracy.
• Manages workload and priorities to meet prompt payment requirements and service expectations.
• Identifies routine issues and escalates complex matters when needed.
• Maintains organized financial records and documentation per record-retention requirements.
• Provides cross-functional backup support for related accounting activities.
• Delivers responsive customer service regarding processes, documentation, and status.

Skills

Policy interpretation

Financial analysis

Communication

Attention to detail

Customer service

Time management

Discretion

Education

Bachelor's degree in accounting/finance

Tools

ERP systems

Electronic procurement

Document imaging

Financial software

Job description

Virginia Tech is seeking an Accounting Associate I to support the university’s financial operations, reviewing supplier invoices, reimbursements, and travel expenses for accuracy and policy compliance. You will work with departments, suppliers, and stakeholders to resolve issues and ensure timely processing, maintaining records per university standards.

The role emphasizes collaboration, data integrity, and adherence to state and university policies, with opportunities to contribute to process