Accounting Associate I: Payables & Financial Ops

Virginia Tech; Blacksburg (VA); On-site; USD 42,000 - 44,000; Full time

Job summary

Virginia Tech is seeking an Accounting Associate I to support its financial operations, reviewing and processing supplier invoices, reimbursements, and travel expenses. The role collaborates with departments and suppliers to resolve issues and ensure transactions align with state policies and university procedures.

The position emphasizes accuracy, proper documentation, and timely financial processing, with opportunities to contribute to process improvements and cross-functional backup support

Qualifications

• Experience researching, interpreting policies and applying them to accounts payable, travel, or financial ops.
• Knowledge of accounting principles and applying them professionally.
• Experience using ERP or comparable financial management systems.
• Experience using electronic procurement or related financial systems.
• Experience with document management or imaging technologies.
• Proficiency with Excel and Word for organizing and communicating financial information.
• Strong communication skills and ability to collaborate across an organization.
• Ability to safeguard confidential financial information and exercise discretion.
• Analytical and problem-solving skills with attention to detail and accuracy.

Responsibilities

• Review and process accounting transactions for accuracy and compliance with policies.
• Evaluate documentation for business purpose and fund use.
• Communicate with departments and suppliers to resolve discrepancies.
• Process supplier set-up documents including IRS Form W-9 when needed.
• Enter and maintain transaction data in university financial systems.
• Prioritize workload to meet prompt payment requirements and service expectations.
• Identify issues and escalate complex matters when needed.
• Maintain organized financial records and supporting documentation.
• Provide cross-functional backup for related accounting activities.
• Offer responsive customer service regarding processes and status.
• Contribute to process improvements for efficiency and accuracy.
• Perform other duties as assigned to support office operations.

Skills

Excel

Word

Analytical skills

Problem-solving

Interpersonal communication

Education

Bachelor's degree in accounting, finance, business or related field

Associate's degree in accounting, finance, or related field

Tools

ERP systems

Electronic procurement systems

Document management systems

Job description

Virginia Tech is seeking an Accounting Associate I to support its financial operations, reviewing and processing supplier invoices, reimbursements, and travel expenses. The role collaborates with departments and suppliers to resolve issues and ensure transactions align with state policies and university procedures.

The position emphasizes accuracy, proper documentation, and timely financial processing, with opportunities to contribute to process improvements and cross-functional backup support