Financial/Defense Travel System Admin Asst

RMGS Inc.; Center (TX); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Disability insurance

Life insurance

Job summary

RMGS, Inc. is seeking a Financial/DTS Administrative Assistant in Stennis, MS. The role supports travel systems, funding, and invoicing, with a Secret clearance eligibility. The position is contingent on contract award and involves ensuring travel policy compliance and data reporting.

Responsibilities include preparing budgets, reconciling funding streams, and maintaining DTS documentation, with heavy use of ERP, WAWF, and DISA-supported tools. Some travel may be required.

Qualifications

• Excellent English communication skills required; some roles require Spanish
• Ability to work independently with high attention to detail
• Bachelor’s degree or two years of government financial processes experience
• Familiarity with ERP, WAWF, and DISA-supported systems
• Proficiency with Microsoft Office and general office equipment

Responsibilities

• Provide administrative and management support
• Prepare statistical and budget reports; maintain databases; create Excel tables and charts
• Monitor, analyze, and reconcile funding streams
• Review and process invoices in WAWF and related systems
• Prepare funding documents and post receipts
• Manage funding documents from creation to closeout
• Submit and track installation service requests and travel requirements
• Deliver DTS sustainment training and updates
• Pull DTS reports to track authorizations, vouchers, and submissions status
• Assist passport and visa processing and ensure travel policy compliance

Skills

English communication

Attention to detail

Independent work

Security clearance

Education

Bachelor’s degree or equivalent government finance experience

Tools

ERP systems

WAWF

DISA-supported systems

TOIS

JTR guidance

Job description

RMGS, Inc. is currently recruiting a Financial/Defense Travel System (DTS) Administrative Assistant in Stennis, Mississippi. This position is contingent upon contract award.

Roles and Responsibilities

• Provide administrative and management support
• Prepare statistical and budget reports;maintaindatabases; create Excel tables and charts
• Apply basic financial principles in daily tasks
• Monitor, analyze, and reconcile multiple funding streams
• Review and process invoices in WAWF and related systems
• Prepare funding documents and post receipts
• Manage funding documentsfrom creation to closeout
• Submit and track requests for installation services
• Support coursecostingreviews and provide cost data for planning
• Support all CONUS/OCONUS travel requirements
• Assistwith daily travel office operationsand ensure compliance with travel policies
• Pull and analyze travel data for reporting requirements
• Provide guidance on travel requirements (visa, passport, medical, clearances)
• Recommend improvements to travel programs
• Assist withDTSadministration
• Review authorizations and vouchers
• Processtravelrequests andvalidatebudget obligations
• Research and resolve travel order and claim issues
• Analyze outstanding travel claims and help clear discrepancies
• Deliver DTS sustainment training and updates
• Maintain follow-up files for open travel claims
• Maintain Excel trackers fortravelexpenses and budgeting
• Pull DTS reports to track authorizations, vouchers, and submission status
• Support travel card program operations, including account monitoring and fraud prevention
• Assistwith passport and visa application processing
• Follow corporate policies and procedures

Required Qualifications and Experience

• Active Secret security clearance
• Valid driver’s license and obtain/maintainany required certifications
• Strong work ethic with excellent English communication skills (Spanishrequiredfor some roles)
• Ability to work independently with high attention to detail
• Physically fit and capable of performing duties in a fast-paced environment
• Ability to work non-standard schedules (nights/weekends as needed)
• Ability to write professional correspondence
• Proficiencyin Microsoft Windows and Office applications
• Ability tocomply withall cybersecurity and IT policies
• Ability tomaintainprofessional conduct and follow all applicable regulations
• Ability to work non-standard schedules
• Bachelor’s degree from an accredited U.S. college or two years of experience with government financial processes
• Familiarity with ERP, WAWF, and DISA-supported systems
• Two years of experience with TOIS
• Five years of travel coordinator experience
• Two years of experience as a DTS administrator and user
• Two years of experience interpreting and applying the JTR
• Five years of general office/administrativeexperience, including Microsoft Office and office equipment
• Ability to write professional correspondence

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short- and long-term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental group life insurance