Medical Administrator

RMGS Inc.; Center (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Disability insurance

Life insurance

TRICARE supplemental insurance

Supplemental insurance

Job summary

RMGS, Inc. is recruiting a Medical Administrator to oversee and evolve the medical records program at our facility in Stennis, Mississippi. The role includes policy development, regulatory compliance, training, and risk management for healthcare information systems.

The position requires an Active Secret clearance, a valid driver’s license, and strong English communication skills. The candidate will collaborate with leadership and staff to ensure efficient recordkeeping and regulatory adherence.

Qualifications

• Active Secret security clearance is required.
• Valid driver’s license and any needed certifications.
• Strong English communication skills; Spanish useful for some roles.
• Ability to work independently with high attention to detail.
• Must meet physical demands in a fast-paced environment.
• Proficient with Windows and Microsoft Office applications.
• Familiarity with cybersecurity and IT policies.
• Knowledge of medical records management principles and procedures.

Responsibilities

• Assist in planning, development, and maintenance of a comprehensive medical records program.
• Develop policies for medico-legal documents, insurance requests, and compliant documentation.
• Advise leadership and staff on records procedures and data retrieval.
• Coordinate patient admission, treatment, transfer, and discharge activities.
• Design and deliver in-service training for medical records staff.
• Lead utilization review, quality assurance, and risk management efforts.
• Guide design and evaluation of automated healthcare information systems.
• Plan use of computer technologies for data collection and analysis.

Skills

Security clearance

Driver's license

English communication

Independent work

Attention to detail

Office software

Cybersecurity policy

Medical records management

Job description

RMGS, Inc. is currently recruiting a Medical Administrator in Stennis, Mississippi. This position is contingent upon contract award.

Roles and Responsibilities

• Assist in the planning, development, management, and ongoing maintenance of a comprehensive medical records program
• Develop and implement policies and procedures for processing medico‑legal documents, insurance requests, correspondence, and compliant documentation, storage, and retrieval of medical records in alignment with Federal, State, and local regulations
• Advise leadership, staff, and research personnel on medical records procedures, best practices, data retrieval methods, and problem resolution
• Coordinate administrative activities related to patient admission, treatment, transfer, and discharge
• Design, deliver, and evaluate in‑service training programs for medical records staff and healthcare personnel
• Lead utilization review, quality assurance, and risk management efforts related to medical records
• Provide guidance on the design, development, and evaluation of automated systems and technologies used for healthcare information management
• Plan and justify the use of computer technologies for data collection, statistical analysis, and medical records management
• Assess case mix and resource allocation systems to support efficient facility operations
• Analyze information system data and recommend improvements for resource use and process efficiency
• Performs travel and driving duties as necessary to support operational and contractual requirements
• Forecast program growth needs and implement design changes to support expansion

Required Qualifications and Experience

• Active Secret security clearance
• Valid driver’s license and obtain/maintain any required certifications
• Strong work ethic with excellent English communication skills (Spanish required for some roles)
• Ability to work independently with high attention to detail
• Ability to meet the physical demands of the position which may include walking, standing, bending and moving materials throughout the workday in a fast‑paced environment
• Ability to work non‑standard schedules (nights/weekends as needed)
• Ability to write professional correspondence
• Proficiency in Microsoft Windows and Office applications
• Ability to comply with all cybersecurity and IT policies
• Ability to maintain professional conduct and follow all applicable regulations
• Ability to work non‑standard schedules
• Comprehensive knowledge of medical records management, including the principles, practices, and procedures required to plan, oversee, and maintain a complete medical records program
• Demonstrated ability to develop and implement policies and procedures for medico‑legal documents, insurance requests, and official correspondence in compliance with Federal, State, and local regulations
• Proven experience in program and project management, including developing detailed plans, setting objectives, and managing both short‑and long‑term initiatives
• Familiarity with government and agency budgeting systems, including an understanding of medical equipment, supply, and service costs
• Experience designing, delivering, and evaluating in‑service education and training programs for medical records staff and healthcare personnel
• Ability to plan, execute, and assess utilization review, quality assurance, and risk management programs for medical records operations
• Experience advising on the design, development, and evaluation of automated systems and healthcare information technologies
• Strong knowledge of medical‑legal requirements, including record control, subpoena handling, privacy standards, and risk assessment
• Demonstrated analytical ability to review data from information systems and recommend improvements for resource efficiency
• Experience serving on hospital committees and contributing to policy decisions affecting medical records management

Company Overview

RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.

Company Benefits

RMGS, Inc. offers the following benefits as applicable:

• Medical, dental, and vision insurance and/or TRICARE supplemental insurance
• Short and long term disability insurance
• Accidental death and dismemberment insurance
• Group and supplemental life insurance
• Supplemental insurance (critical care and accident)