Financial Customer Service Representative

Anne Arundel County – Finance Department; Maryland; Hybrid; USD 42,000 - 58,000; Full time

Job summary

Anne Arundel County Government is seeking a Financial Customer Service Representative in the Office of Finance for a full-time, permanent role. The position combines in-office work with on-site duties during the probationary period, Monday through Friday, and involves answering calls, assisting walk-in customers, and processing mail and deeds.

Responsibilities include handling real estate taxes, water/sewer bills, and personal property/corporation tax bills, resolving billing issues, and

Qualifications

• Graduation from high school is required.
• College coursework in public or human relations is desirable.

Responsibilities

• Answer telephones and assist walk-in customers.
• Process mail, deeds, and related records.
• Provide full service on real estate taxes, water/sewer, and tax bills.
• Research billing files and verify liens or issue duplicate bills.
• Resolve customer inquiries and document interactions for management.

Skills

Office practices

Public sector rules

English language

Judgment

Interpersonal skills

Written & verbal comms

Computer skills

Equipment operation

Education

High school diploma

College coursework in public/human relations

Tools

MUNIS

MAINFRAME

MS Word

MS Excel

ACD system

Job description

Anne Arundel County Government is hiring for a full-time, permanent Financial Customer Service Representative position within the Office of Finance.

During the probationary period, this hybrid role requires working on-site Monday through Friday.

This is customer service work at the full performance level, responding to inquiries and complaints from the general public.

NATURE AND VARIETY OF WORK

Work includes answering telephones, serving walk-in customers, and processing mail and deeds.

Work is performed with general supervision. Assignments are stable in nature and are carried out in accordance with defined policies and procedures. An employee in this class ensures professionalism in providing quality service to the public. Contacts with the general public are extensive and important. (Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary levels for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)

• Provides full service to the public regarding real estate taxes, water and sewer bills, front-foot assessments, and personal property/corporation tax bills.
• Receives and responds to telephone calls and provides service to walk-in customers.
• Processes mail by preparing duplicate bills, writing letters, and updating files.
• Receives and processes deeds for the public by researching billing files and certifying that either all liens are satisfied or preparing duplicate bills.
• Maintains files and correspondence, records statistics, and completes all follow-up work in order to process customer requests and to provide information for management purposes.
• Processes payment refunds and payment transfers for overpayments and misapplied payments.
• Works with customers to resolve billing issues and process adjustments, if applicable.
• Performs other duties as assigned or required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of departmental rules, regulations, procedures, and functions.
• Knowledge of basic business English, spelling, and arithmetic.
• Ability to use good judgment in determining appropriate procedures or courses of action.
• Ability to establish and maintain effective working relationships with associates and departmental employees.
• Ability to communicate effectively and courteously, orally and in writing, with the public in all instances, including complaint and enforcement situations.
• Proficient computer skills, with the ability to learn new software.
• Ability to operate basic office and maintenance equipment and software.

Education:

Graduation from high school, college-level coursework in public or human relations or a related field.

Experience:

Four (4) years or more of experience in public contact work involving complaint and problem-solving situations.

NOTE:

This position requires a thorough background check.

Preference will be given to applicants with the following:

1. Experience with county, state, or federal utility billing practices.
2. Two (2) or more years of experience with MUNIS and MAINFRAME systems or similar systems.
3. Experience with county, state, or federal meter services and procedures.
4. Two (2) or more years of experience working with an inbound call center Automatic Call Distribution (ACD) environment.
5. Experience with deed processing and thorough knowledge of utility and tax billing.
6. Intermediate or higher-level MS Word and Excel experience.
7. Spanish/English Bilingual speaking experience.