Financial Customer Service Representative

Anne Arundel County; Annapolis (MD); Hybrid; USD 46,000 - 60,000; Full time

Job summary

Anne Arundel County Government seeks a Financial Customer Service Representative in the Office of Finance for a full-time, permanent position. This hybrid on-site role during the probationary period handles inquiries and complaints from the general public, including real estate taxes, water/sewer bills, and tax billing.

Responsibilities include answering calls, serving walk-in customers, processing mail and deeds, maintaining files, and assisting with billing issues.

Qualifications

• Four or more years of public contact work involving complaint and problem-solving situations.
• Graduation from high school; college-level coursework in public or human relations or a related field.
• Background check required.

Responsibilities

• Answer telephones and assist walk-in customers with inquiries and services.
• Process mail including deeds and bills; update files as needed.
• Research billing files and certify lien status; prepare duplicate bills when required.
• Resolve billing issues and process adjustments; provide information for management.

Skills

Customer service

Communication skills

MS Word & Excel

Attention to detail

Education

High school diploma

College coursework in public or human relations

Tools

MUNIS

MAINFRAME

Job description

Anne Arundel County Government is hiring for a full-time, permanent Financial Customer Service Representative position within the Office of Finance.

During the probationary period, this hybrid role requires working on-site Monday through Friday.

This is customer service work at the full performance level, responding to inquiries and complaints from the general public.

NATURE AND VARIETY OF WORK

Work includes answering telephones, serving walk-in customers, and processing mail and deeds.

Work is performed with general supervision. Assignments are stable in nature and are carried out in accordance with defined policies and procedures. An employee in this class ensures professionalism in providing quality service to the public. Contacts with the general public are extensive and important.

Note: The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary levels for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.

• Provides full service to the public regarding real estate taxes, water and sewer bills, front-foot assessments, and personal property/corporation tax bills.
• Receives and responds to telephone calls and provides service to walk-in customers.
• Processes mail by preparing duplicate bills, writing letters, and updating files.
• Receives and processes deeds for the public by researching billing files and certifying that either all liens are satisfied or preparing duplicate bills.
• Maintains files and correspondence, records statistics, and completes all follow-up work in order to process customer requests and to provide information for management purposes.
• Processes payment refunds and payment transfers for overpayments and misapplied payments.
• Works with customers to resolve billing issues and process adjustments, if applicable.
• Performs other duties as assigned or required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of departmental rules, regulations, procedures, and functions.
• Knowledge of basic business English, spelling, and arithmetic.
• Ability to use good judgment in determining appropriate procedures or courses of action.
• Ability to establish and maintain effective working relationships with associates and departmental employees.
• Ability to communicate effectively and courteously, orally and in writing, with the public in all instances, including complaint and enforcement situations.
• Proficient computer skills, with the ability to learn new software.
• Ability to operate basic office and maintenance equipment and software.

Education:

Graduation from high school, college-level coursework in public or human relations or a related field.

Experience:

Four (4) years or more of experience in public contact work involving complaint and problem-solving situations.

NOTE:

This position requires a thorough background check.

Preference will be given to applicants with the following:

1. Experience with county, state, or federal utility billing practices.
2. Two (2) or more years of experience with MUNIS and MAINFRAME systems or similar systems.
3. Experience with county, state, or federal meter services and procedures.
4. Two (2) or more years of experience working with an inbound call center Automatic Call Distribution (ACD) environment.
5. Experience with deed processing and thorough knowledge of utility and tax billing.
6. Intermediate or higher-level MS Word and Excel experience.
7. Spanish/English Bilingual speaking experience.