Financial and Administrative Officer

University of California, Riverside; California; On-site; USD 71,000 - 125,000; Full time

Job summary

The University of California, Riverside seeks a Financial and Administrative Officer to oversee financial, human resources, and administrative support for the Media & Cultural Studies and Gender & Sexuality Studies departments. You will report to the Divisional Financial and Administrative Office and manage daily operations with autonomy in collaboration with Department Chairs and the Divisional Officer.

Responsibilities include budgeting, procurement, contracts and grants oversight, facilities

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 4-7 years of related experience.
• Minimum 3 years of supervisory experience.
• Knowledge of UC policies, finance, purchasing, travel, payroll, and contracts & grants guidelines.
• Strong skills in financial analysis, planning, and administration across multiple fund sources.

Responsibilities

• Provide oversight and coordination of financial and administrative support functions.
• Manage department budgeting, procurement, contracts and grants, and facilities management.
• Supervise staff and coordinate across departments in CHASS.
• Ensure compliance with university policies and internal controls.

Skills

Budgeting

Financial analysis

Supervisory/management

Strategic planning

Communication

Policy interpretation

Problem solving

Project coordination

Multitasking

Education

Bachelor's degree in related area

Tools

Excel/Office suite

UC financial systems

Job description

Position Information

The Financial and Administrative Officer provides oversight and coordination of the financial and administrative support functions for the Departments of Media & Cultural Studies & Gender & Sexuality Studies. This position reports to the Divisional Financial and Administrative Office and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments include financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants. The departments offer undergraduate and graduate degree programs. The total operating budgets for both units is over $5.5M. This position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer. The full salary range for the Financial and Administrative Officer is $70,600.00 - $125,400.00 annually. We base our offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Please note: Candidates selected to move forward in the recruitment will be given a skills assessment test as part of the interview process, in addition to participating in a panel interview

Position Information

The Financial and Administrative Officer provides oversight and coordination of the financial and administrative support functions for the Departments of Media & Cultural Studies & Gender & Sexuality Studies. This position reports to the Divisional Financial and Administrative Office and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments include financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants. The departments offer undergraduate and graduate degree programs. The total operating budgets for both units is over $5.5M. This position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer. The full salary range for the Financial and Administrative Officer is $70,600.00 - $125,400.00 annually. We base our offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Please note: Candidates selected to move forward in the recruitment will be given a skills assessment test as part of the interview process, in addition to participating in a panel interview

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

Experience

4 - 7 years of related experience.

Requirement

Experience

Minimum 3 years of supervisory experience

Requirement

Preferred

Experience

Previous supervisory/managerial experience.

Minimum Requirements

• Working knowledge of the organization's processes and procedures, rules and regulations.
• Working knowledge of common organization-specific and other computer application programs.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Skills to evaluate issues and identify resolution.
• Strong service orientation with the ability to effectively manage multiple priorities.
• Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll. Demonstrated experience with UCR's on-line financial systems.
• Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Skill in financial analysis, planning, and administration of multiple fund sources. Ability to prioritize work assignments to meet deadlines and complete tasks in a timely manner. Strong computer skills, including experience with Microsoft Office (Excel, Word,PowerPoint,Access). Ability to present academic, personnel, and/or financial data, analyses and information in a clear and concise manner.
• Ability to function independently and take responsibility for results.
• Ability to interpret policies and procedures related to finance, purchasing, travel, academic personnel, and payroll.
• Demonstrated experience in developing and monitoring budgets, and managing budgets using on-line financial, payroll, personnel, and purchasing systems.
• Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.
• Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls
• Strong skills in short term planning, analysis and problem-solving and customer service
• Skill in accurate record keeping with strict attention to detail

Preferred Qualifications

• Management experience in an academic environment
• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Provides immediate supervision to a unit or group of operational or technical employees. A portion of time may be spent performing individual tasks related to the unit; however, supervisory activities must constitute a primary part of the job. Supervises unit operations to ensure compliance with departmental or organizational policies, procedures, and defined internal controls. Ensures accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental standards and procedures.

Custom Scope

Receives predetermined work assignments that are subject to a moderate level of control and review. Directs subordinates to complete assignments using established guidelines, procedures, and policies. Works on issues of limited scope. Requires full knowledge of own area of functional responsibility.

Department Custom Scope

The Financial and Administrative Officer provides oversight and coordination of the financial and administrative support functions for the Departments of Media & Cultural Studies & Gender & Sexuality Studies. This position reports to the Divisional Financial and Administrative Officer and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments including financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants. The departments have undergraduate programs that, but work with Academic Student Employees (ASEs) as part of supporting the department undergraduate teaching mission. The total operating budgets for both units is over $5.5M. This position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer.