Associate Director, Finance & Business Operations

University of California, Riverside; California (MO); On-site; USD 103,100 - 196,300; Full time

Job summary

University of California, Riverside seeks an Associate Director for Finance and Business Operations to lead financial planning, budgeting, and contracts/grants oversight for Health, Well-being, and Safety. The role collaborates with ASSET and executive leadership to optimize systems and enforce internal controls.

The position requires extensive experience in budgeting, forecasting, and staff supervision within a healthcare/academic setting, with a focus on compliant financial operations and

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Advanced degree in business, health care, or related field.

Responsibilities

• Oversee divisional budgets and fiscal reporting.
• Coordinate annual budget planning and multi-year projections.
• Ensure compliance with University policies and regulatory requirements.

Skills

Budget management

Financial forecasting

Supervisory experience

EMR systems

PeopleSoft/Oracle

Education

Bachelor's degree

Advanced degree in business/health care

Tools

UC accounting programs

UC payroll programs

UC purchasing programs

Job description

Position Information

Under the general direction of the Senior Director of Finance and Business Operations, the Associate Director for Finance and Business Operations (ADFBO) serves as an influential and collaborative member of the Administrative Services and Strategic Executive Team (ASSET). The ADFBO manages diverse, complex general and healthcare administrative functions, space management, and financial, budgetary, and contracts/grants operations for the executive leadership of the Vice Chancellor of Health, Well-being, and Safety (HWS). The incumbent coordinates critical divisional activities, including annual budget planning, comprehensive budget processes, monthly executive-level financial reporting, commitment tracking, and the management of the Vice Chancellor’s discretionary resource pool. Additionally, the ADFBO conducts sophisticated budget and resource analyses to prepare long-term projections, monitor expenditures, and evaluate resource allocations to support strategic executive decision-making. The role optimizes financial systems and business workflows to improve operational efficiency, while providing direct oversight and coordination of contracts and grants administration. As the principal financial and business operations leader for HWS, the ADFBO collaborates closely with divisional executives and department directors to develop and administer fiscal policies and programs. The position ensures absolute compliance with federal, state, and University regulations while championing robust internal controls, accountability, and the proper stewardship of institutional resources. In concert with leadership, the ADFBO oversees the development of divisional budgets, manages fiscal reporting, and establishes streamlined procurement operations. Furthermore, the role provides vital day-to-day operational oversight, managing personnel, staff training, and billing and revenue workflows. The full salary range for the Associate Director, Finance & Business Operations is $103,100 - $196,300 annually. However, the expected pay scale for this position is up to $140,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information Under the general direction of the Senior Director of Finance and Business Operations, the Associate Director for Finance and Business Operations (ADFBO) serves as an influential and collaborative member of the Administrative Services and Strategic Executive Team (ASSET). The ADFBO manages diverse, complex general and healthcare administrative functions, space management, and financial, budgetary, and contracts/grants operations for the executive leadership of the Vice Chancellor of Health, Well-being, and Safety (HWS). The incumbent coordinates critical divisional activities, including annual budget planning, comprehensive budget processes, monthly executive-level financial reporting, commitment tracking, and the management of the Vice Chancellor’s discretionary resource pool. Additionally, the ADFBO conducts sophisticated budget and resource analyses to prepare long-term projections, monitor expenditures, and evaluate resource allocations to support strategic executive decision-making. The role optimizes financial systems and business workflows to improve operational efficiency, while providing direct oversight and coordination of contracts and grants administration. As the principal financial and business operations leader for HWS, the ADFBO collaborates closely with divisional executives and department directors to develop and administer fiscal policies and programs. The position ensures absolute compliance with federal, state, and University regulations while championing robust internal controls, accountability, and the proper stewardship of institutional resources. In concert with leadership, the ADFBO oversees the development of divisional budgets, manages fiscal reporting, and establishes streamlined procurement operations. Furthermore, the role provides vital day-to-day operational oversight, managing personnel, staff training, and billing and revenue workflows. The full salary range for the Associate Director, Finance & Business Operations is $103,100 - $196,300 annually. However, the expected pay scale for this position is up to $140,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor\'s degree in related area and/or equivalent experience/training.

Requirement

Required

Degree

Advanced degree in business, health care, or a related field

Requirement

Preferred

Experience Requirements

Experience

8 - 13 years of related experience.

Requirement

Required

Experience

Demonstrated expertise with resource management and financial forecasting.

Requirement

Experience

Experience managing budgets, including budgets with contracts with outside agencies for services and expertise.

Requirement

Experience

Experience with evaluating organizational design and workflow, managing performance and creating a positive work environment.

Requirement

Experience

Experience in clinical healthcare operation setting.

Requirement

Experience

Experience using University of California accounting, payroll, and purchasing programs.

Requirement

Experience

Direct experience in a primary care setting.

Requirement

Experience

Experience using an electronic medical record (EMR) system.

Requirement

Experience

Experience working in a PeopleSoft and/or Oracle environment.

Requirement

Experience

Experience working with various Collective Bargaining Units, including healthcare related bargaining units.

Requirement

Experience

Previous supervisory/managerial experience.

Requirement

Minimum Requirements

• Comprehensive knowledge of clinical operations. Broad knowledge associated with managing medical care units and establishing operational efficiencies. Knowledge of health care delivery systems. Comprehensive knowledge of campus policies, programs and initiatives relating to Health Care services provided to students, faculty and staff.
• Comprehensive knowledge of budget/fiscal related processes.
• Excellent written and verbal communication skills to communicate effectively with students, faculty and staff at all levels in the organization, business partners and the medical community.
• Must have project management and organizational leadership skills.
• Position must be able to establish priorities, goals and objectives and timelines for achievement of goals.
• Broad knowledge of financial transactions and financial systems, as well as related policy, accounting, and regulatory compliance requirements.
• Must be computer literate.
• Knowledge and understanding of internal control practices and their impact on protecting University resources.
• Skills in organization and customer service to effectively manage multiple important priorities.Proven ability to organize department work functions in an efficient and effective manner.
• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management under labor contract(s) and personnel policy.
• Skills to supervise support staff and to effectively establish and manage multiple priorities, goals and objectives in a fast-paced, dynamic environment that serves a diverse client population.
• Strong interpersonal communication skills to include verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to work well with a diverse population of staff and students using tact, diplomacy,and maintaining strict confidentiality.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Proven ability to organize department work functions in an efficient and effective manner.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.

Preferred Qualifications

• Comprehensive knowledge of HR-related policies and procedures. Knowledge of union contracts and preparation of contract negotiations, in consultation with Human Resources.
• Skills in providing and managing the delivery of medical care services to a diverse client population.
• Must be able to collaborate with medical staff members and others across campus, both internal and external, at all levels in the organization on matters of significance.
• Knowledge of practice operations, patient-scheduling systems, medical and insurance terminology, applicable information systems, patient service standards, and regulatory requirements.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Spends the majority of time (50% or more) achieving organizational objectives through the coordinated achievements of subordinate staff. Establishes departmental goals and objectives, functions with autonomy. Manages the accountability and stewardship of human, financial, and often physical resources in compliance with departmental and organizational goals and objectives. Ensures subordinate supervisors and professionals adhere to defined internal controls. Manages systems and procedures to protect departmental assets.

Custom Scope

Responsible for managing the administrative and/or clinic operations of a student medical center, Typically includes one or more of the following functions: primary care clinic, ancillary units such as Pharmacy or Radiology. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

Department Custom Scope

Under the general direction of the Senior Director of Finance and Business Operations, the Associate Director for Finance and Business Operations (ADFBO) serves as an influential and collaborative member of the Administrative Services and Strategic Executive Team (ASSET). The ADFBO manages diverse, complex general and healthcare administrative functions, space management, and financial, budgetary, and contracts/grants operations for the executive leadership of the Vice Chancellor of Health, Well-being, and Safety (HWS). The incumbent coordinates critical divisional activities, including annual budget planning, comprehensive budget processes, monthly executive-level financial reporting, commitment tracking, and the management of the Vice Chancellor’s discretionary resource pool. Additionally, the ADFBO conducts sophisticated budget and resource analyses to prepare long-term projections, monitor expenditures, and evaluate resource allocations to support strategic executive decision-making. The role optimizes financial systems and business workflows to improve operational efficiency, while providing direct oversight and coordination of contracts and grants administration. As the principal financial and business operations leader for HWS, the ADFBO collaborates closely with divisional executives and department directors to develop and administer fiscal policies and programs. The position ensures absolute compliance with federal, state, and University regulations while championing robust internal controls, accountability, and the proper stewardship of institutional resources. In concert with leadership, the ADFBO oversees the development of divisional budgets, manages fiscal reporting, and establishes streamlined procurement operations. Furthermore, the role provides vital day-to-day operational oversight, managing personnel, staff training, and billing and revenue workflows.