Financial Operations Manager

University of California, Riverside; California; On-site; USD 87,000 - 110,000; Full time

Job summary

University of California, Riverside is seeking a Financial Operations Manager to oversee the Department of Physics & Astronomy's financial operations, including contracts, grants, purchasing, and travel. You will work under the FAO, supervising four staff and ensuring accurate budget management and reporting.

The role requires 6–10 years of related experience and strong HR, accounting, and grants administration skills. UC Riverside emphasizes compliance and collaborative problem solving.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• Bachelor's in Accounting or Finance, or MBA.
• 6–10 years of related experience.
• Previous supervisory/managerial experience.
• Solid knowledge of budget, account and fund management and HR processes.
• Experience with grant proposals and pre/post-award administration.

Responsibilities

• Direct supervision of four employees and oversight of staff in the FAO's absence.
• Manage departmental financial operations including grants, purchasing, and travel.
• Develop recommendations for budgets, resources, and policies.
• Ensure compliance with university policies and contracts & grants regulations.
• Provide financial analysis and reporting to leadership.

Skills

Budget management

Financial analysis

Grant administration

Supervisory experience

HR administration

Contract & grants experience

Accounting & payroll

Interpersonal/communication

Education

Bachelor's in Accounting or Finance

MBA

Tools

Accounting software

Payroll systems

ERP systems

Job description

Position Information

The Financial Operations Manager (FOM) Facilitates the financial operations for the Department of Physics & Astronomy, which include contract & grant administration, purchasing, travel, and financial matters under the general supervision of the Financial and Administrative Officer (FAO); Fully responsible for departmental financial and administrative function in the FAO's absence. Directly supervises four employees and indirect supervision of additional support staff in the absence of the FAO. Exercises independent judgment in solving day-to-day operational problems and making recommendations concerning departmental resources, policies, practices, and operations. Anticipates operational problems and develops recommendations for review and implementation. The Department of Physics & Astronomy supports 44 faculty and 195 non-senate academics, postdocs, graduate students, and 15 administrative staff; $21 million dollars per year in expenditures and $10 million in extramural funding administered over 250 discreet fund sources; 80 proposals submitted per year; over 75,000 assignable square feet of space in 4 office and laboratory buildings. The full salary range for the Financial Operations Manager is $86,600 - $159,400 annually. However, the expected pay scale for this position is $86,600 - $110,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Degree

Bachelor's degree in Accounting or Finance, or Master of Business Administration.

Requirement

Preferred

Experience Requirements

Experience

6 - 10 years of related experience.

Requirement

Required

Experience

Previous supervisory/managerial experience.

Requirement

Minimum Requirements

• Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Demonstrated skills in employee supervision and HR administration.
• Solid knowledge of common organization-specific and other computer application programs.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Solid skills to quickly evaluate complex issues and identify resolution.
• Experience preparing grant proposal and/or operational budgets
• Interpersonal skills to effectively motivate others.
• Demonstrated experience with pre-and post-award phases of contract & grant administration.

Preferred Qualifications

• Experience in an academic environment providing support for staff and/or faculty knowledge of current University policies and procedures and a working knowledge of laws, regulations, policies, and procedures which apply to this position.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives.

Custom Scope

Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

Department Custom Scope

The Financial Operations Manager (FOM) facilitates the financial operations for the Department of Physics & Astronomy, which include contract & grant administration, purchasing, travel, and financial matters under the general supervision of the Financial and Administrative Officer (FAO); Fully responsible for departmental financial and administrative function in the FAO's absence. Directly supervises four employees and indirect supervision of additional support staff in the absence of the FAO. Exercises independent judgment in solving day-to-day operational problems and making recommendations concerning departmental resources, policies, practices, and operations. Anticipates operational problems and develops recommendations for review and implementation. The Department of Physics & Astronomy supports 44 faculty and 195 non-senate academics, postdocs, graduate students, and 15 administrative staff; $21 million dollars per year in expenditures and $10 million in extramural funding administered over 250 discreet fund sources; 80 proposals submitted per year; over 75,000 assignable square feet of space in 4 office and laboratory buildings.

Department Custom Scope

The Financial Operations Manager (FOM) facilitates the financial operations for the Department of Physics & Astronomy, which include contract & grant administration, purchasing, travel, and financial matters under the general supervision of the Financial and Administrative Officer (FAO); Fully responsible for departmental financial and administrative function in the FAO's absence. Directly supervises four employees and indirect supervision of additional support staff in the absence of the FAO. Exercises independent judgment in solving day-to-day operational problems and making recommendations concerning departmental resources, policies, practices, and operations. Anticipates operational problems and develops recommendations for review and implementation. The Department of Physics & Astronomy supports 44 faculty and 195 non-senate academics, postdocs, graduate students, and 15 administrative staff; $21 million dollars per year in expenditures and $10 million in extramural funding administered over 250 discreet fund sources; 80 proposals submitted per year; over 75,000 assignable square feet of space in 4 office and laboratory buildings.