Assistant School Business Manager

Bellingham School District; Bellingham (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

Bellingham Public Schools in Bellingham, Massachusetts is seeking an Assistant School Business Manager / Assistant Director of Finance to join the Business Office.

The successful candidate will help manage the district’s multi-million dollar operating budget, ensure grant compliance, oversee procurement, payroll, and reporting, and support facilities and transportation operations under the direction of the School Business Administrator and Superintendent.

Qualifications

• Bachelor’s degree or higher in business/finance for public schools preferred; associate degree acceptable with experience.
• Valid MA DESE School Business Administrator license preferred or eligible for licensure.
• MCPPO certification preferred for procurement leadership.
• 3+ years in municipal finance or school business operations required.

Responsibilities

• Assist in developing and monitoring the annual district operating budget.
• Oversee accounts payable, receivable, and payroll administration for compliance.
• Coordinate audits with state, federal, and municipal agencies.
• Prepare budget transfers and journal entries.
• Support procurement under MA procurement laws and RFP/IFB processes.
• Collaborate with HR on workers' compensation and leave management.

Skills

Municipal finance experience

School business operations

Public accounting

Microsoft Office

G-Suite

PowerSchool

Infinite Campus

Communication skills

Education

Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or closely related field

Associate’s Degree or equivalent Certification in Accounting

Massachusetts DESE license as School Business Administrator (preferred)

Massachusetts Certified Public Purchasing Official (MCPPO) certification (preferred)

Tools

ADMINS software

PowerSchool

Infinite Campus

Microsoft Office

G-Suite

Job description

Assistant School Business Manager

Bellingham Public Schools Admin Office - Bellingham, Massachusetts Open in Google Maps

This job is also posted in Bellingham School District

Job Details

Job ID: 5958866
Application Deadline: Oct 27, 2026 11:59 PM (Eastern Standard Time)
Posted: Oct 13, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Bellingham Public Schools

Bellingham, Massachusettes

Position Title: Assistant School Business Manager / Assistant Director of Finance

Department: Business Office

Reports To: School Business Administrator /Director of Finance and the Superintendent

Job Status: Full-Time, 12-Month Position

FLSA Status: Exempt

Position Overview

The Assistant School Business Manager plays a vital role in supporting the school district's overall administrative, financial, and operational leadership. Working directly under the supervision of the Director of Finance, this position assists in managing the district’s multi-million dollar operating budget, state and federal grant compliance, municipal reporting, procurement, food services, facilities management, and student transportation.

The ideal candidate possesses strong knowledge of Massachusetts General Laws (M.G.L.) governing public school finance, municipal purchasing, and Chapter 70 state aid.

Essential Responsibilities & Duties

Financial Management & Accounting

• Assist in the preparation, development, and monitoring of the annual school district operating budget.
• Oversee day-to-day accounts payable, accounts receivable, and payroll administration, ensuring compliance with local policies and state laws.
• Assist with preparation and reconciliation of the End-of-Year Financial Reports (EOYR) for submission to the Massachusetts Department of Elementary and Secondary Education (DESE).
• Maintain the district’s Uniform Chart of Accounts (UCOA) and ensure accurate reporting across all funds, grants, and revolving accounts.
• Coordinate state, federal, and municipal audits to ensure complete documentation and transparency.
• Prepare and process budget transfers and journal entries
• Process MTRS monthly payments
• Receive, record, and process turnovers for all receivables
• Reconcile Revolving Accounts
• Coordinate and prepare Medicaid Reporting
• Prepare annual Preschool and Special Education Behavioral School tuition invoices and collections
• Performs any other duties as assigned

Procurement & Contract Management

• Ensure district compliance with Massachusetts Procurement Laws (M.G.L. Chapter 30B, Chapter 149, and Chapter 7C).
• Prepare and process Requests for Proposals (RFPs), Invitations for Bids (IFBs), and quote requests for goods, services, and vendor contracts.

Human Resources & Payroll Integration

• Collaborate with Human Resources to manage employee workers' compensation and leaves of absence
• Assist in maintaining position control and tracking personnel expenditures against budgeted positions.

Qualifications

Education & Certification

• Education: Bachelor’s degree in Business Administration, Accounting, Finance, Public Administration, or a closely related field preferred. Associate’s Degree or equivalent Certification in Accounting required.
• Licensure:
  • Valid Massachusetts DESE license as a School Business Administrator (or eligibility for initial licensure) preferred.
  • Certification as a Massachusetts Certified Public Purchasing Official (MCPPO) preferred

Experience & Skills

• 3+ years of experience in municipal finance, school business operations, public accounting, or a related sector.
• Direct experience using municipal/school financial software (ADMINS preferred)
• In-depth knowledge of M.G.L. Chapter 30B, Chapter 70, and DESE financial regulations.
• Working knowledge of Microsoft Office Suite, G-Suite, and familiarity with PowerSchool and Infinite Campus
• Excellent written and verbal communication skills.

Application Process

The District is an Equal Opportunity Employer (EOE) committed to building a culturally diverse and inclusive educational community.

Position Type: Full-Time
Salary: $85,000 to $95,000 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Lisa Surrette
• 4 Mechanic Street
• Bellingham, Massachusetts 02019
• Phone: [phone]
• Email: [e-mail]