Financial Analyst

Patriot Enterprises LLC; Fort Knox (KY); On-site; USD 60,000 - 90,000; Full time

Job summary

Patriot Enterprises, LLC is seeking an experienced Financial Analyst to support the Army Continuing Education Division (ACED) at the Adjutant General Directorate (TAGD), U.S. Army Human Resources Command (HRC) in Fort Knox, KY.

This role provides functional support by assisting the Finance Branch Chief with administration of financial assistance management to check refund processing in support of the Tuition Assistance (TA) program.

Qualifications

• An Associate's degree or 60 semester hours completed.
• Two years of related experience required.

Responsibilities

• Accept refunds from Academic Institutions and process per SOP.
• Track and catalog all TA, CA, and recoupment refund checks.
• Record each refund in the ArmyIgnitED trackers within three business days.
• Verify refund data against source documents and payment method.
• Run standard ArmyIgnitED Admin portal reports to validate invoice data.
• Prepare ArmyIgnitED DD1131 forms and upload to TEAMS for signature.
• Provide written research and recommendations to the government lead within seven business days.
• Document and file all refund actions in accordance with Army policy guidance.

Education

Associate's degree or 60 semester hours

Job description

Job Summary:

Patriot Enterprises, LLC is seeking an experienced Financial Analyst to support the Army Continuing Education Division (ACED) at the Adjutant General Directorate (TAGD), U.S. Army Human Resources Command (HRC) in Fort Knox, KY. This critical role will provide functional support by assisting the Finance Branch Chief with administration of financial assistance management to check refund processing in support of the Tuition Assistance (TA) program. This position requires on-site support at a minimum of 50% of the time.

• Provide functional support to accept refunds received from Academic Institutions.

• Track and catalog all incoming refund and recoupment checks.

• Record each Tuition Assistance (TA) refund check, Credentialing Assistance (CA) refund check, and recoupment check on the appropriate Government-designated tracker within three business days of receipt.

• Research the reason for refund being received and verify the refund information is correct.

• Review ArmyIgnitED to determine if refunds have been created/submitted in the AI Portal by the Academic Institutions and check if any refunds have processed recoupments or recoupment waivers on them that prevent the refunds from being processed.

• Annotate per Standard Operating Procedures (SOPs) and provide spreadsheets to government lead for removals or adjustments necessary to be made in ArmyIgnitED to allow refunds to be received/processed and prevent checks from becoming stale.

• Run standard, downloadable reports from within ArmyIgnitED Admin portal, as required to validate invoice information as necessary.

• Verify the original payment method and associated line(s) of accounting for each refund transaction.

• Process refunds to the original payment method and match the refund to the correct fiscal year and Army Component identified in the source documentation and transaction records.

• Provide written research and recommendations to subject matter expert NLT seven business days after completion.

• Submit written action recommendations to the appropriate government employee NLT 25 calendar days after receipt of refund check(s).

• Process decision made by government refund lead (reject/return or accept) NLT five business days.

• Create memo for government signature and return checks to the appropriate Academic Institution.

• Prepare ArmyIgnitED system generated DD1131 form and receive in ArmyIgnitED per SOP.

• Verify correctness and ensure applicable payment information printed on the DD1131.

• Upload DD1131 forms to the TEAMS files for government refund lead's signature and track through the process NLT three business days after receipt of refund check.

• Prepare received/processed refund checks for mailing to higher headquarters for depositing and processing.

• Add counseling notes to Soldier's ArmyIgnitED record to include pertinent information such as Tuition Assistance Request (TAR) number, course number, refund amount, check number, received date, and grade updates as necessary.

• Document file in TEAMS and catalog process in accordance with Army policy guidance.

• File completed documents in TEAMS using standard invoice/refund check naming conventions per SOP.

• Receive recommended actions to improve operations and processes for dealing with refunds from the government Program Manager and provide updates if needed NLT the first Wednesday of each month.

• Receive recommendations and draft changes to SOP/guidelines from the government Program Manager and provide updates if needed NLT than the first Wednesday of each month.

Basic Qualifications:

• Possess a minimum of an Associate's degree or 60 semester hours, as well as two years of experience that has equipped the person with the knowledge, skills and abilities to perform the task.

Preferred Qualifications:

• Prior military experience or experience with the Army military education programs (e.g., ArmyIgnitED, credentialing, Joint Services Transcript (JST), Army Personnel Testing (APT), and familiarity with government logistic procedures.