Financial Aid/Scholarship Coordinator, Office of Student Financial Assistance

Indiana University; Bloomington (IN); Remote; USD 43,000 - 45,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and fami

generous paid time off and holidays

Job summary

Indiana University is seeking a remote Financial Aid Coordinator within the Office of Student Financial Assistance at IU Bloomington. The role supports admissions, scholarships, and financial aid processing, serving students and families with policy guidance, status updates, and documentation reviews.

Requires at least 4 years in customer service or office settings, strong communication, and a commitment to accuracy.

Qualifications

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast-paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrates analytical skills.
• Demonstrates problem solving skills.
• Strong basic math skills.
• Ability to interpret regulations and required procedures.

Responsibilities

• Serves as an information resource to students and families; explains policies and procedures for financial aid and scholarships.
• Processes and monitors applications and awards; ensures compliance with regulations.
• Responds to inquiries from applicants regarding status and notifies final decisions.
• Monitors financial aid and scholarship accounts; ensures compliance with requirements.
• Provides administrative support to department staff and updates informational materials.
• Compiles data and prepares reports; designates and completes audits on a regular basis.
• May guide other coordinators and suggest process improvements for efficiency.

Skills

Proficient communication

Time management

Professionalism

Analytical skills

Customer relationships

Problem solving

Education

High school diploma or equivalent

Job description

OFC OF STUDENT FIN ASSISTANCE (BL-OSFA-IUBLA)

The Office of Enrollment Management (OEM) at Indiana University (IU) Bloomington is dedicated to attracting, enrolling, and supporting a community of talented students from Indiana, across the nation, and around the world. OEM integrates strategic planning, data-informed decision-making, and collaborative partnerships across campus to create a seamless student experience from first contact through graduation. Through its units: Admissions, Scholarships, the Registrar, Student Financial Assistance, Student Central, Orientation and Enrollment Programs, Retention, Planning and Research, Enrollment Marketing and Communications, Administration and Fiscal Affairs, and Development. OEM advances the university's mission by fostering access, belonging, and student success while upholding IU Bloomington's tradition of academic excellence and public service.

The Office of Student Financial Assistance administers federal, state, and institutional financial aid programs for Indiana University Bloomington students. This includes oversight of grants, loans, scholarships, and work‑study opportunities. The team ensures compliance with regulations while promoting access and affordability through effective delivery of financial aid services.

Department‑Specific Responsibilities

• Performs ongoing review/training.
• Understands federal/state/institutional program policy.
• Ensures accuracy in processing to minimize errors that lead to university fiscal liability.
• Responds to changing job responsibilities due to evolving federal regulations and institutional policy changes.
• Processes documentation to determine financial aid dependency status and other eligibility indicators.
• Compiles and analyzes documentation for professional judgment appeals.
• Processes audits related to appeals and eligibility.
• Monitors and responds to office group email accounts.
• Provides support for in‑personal recruitment and outreach efforts.

General Responsibilities

• Serves as an information resource to students, potential students, and their families; explains the policies and procedures involved in applying for financial aid and/or scholarships.
• Processes and monitors files for applications and awards; updates as necessary for accuracy and completeness; ensures compliance with state and federal regulations.
• Responds to email, phone, and in‑person inquiries from applicants regarding status of application; notifies applicant of final decision.
• Monitors financial aid and/or scholarship accounts on a continuing basis; ensures compliance with scholarship requirements.
• Provides administrative and clerical support to department staff including word processing and scheduling.
• Develops and updates written informational materials regarding the policies and procedures involving applications for financial aid and/or scholarships.
• Compiles and analyzes data and prepares various reports. Designates and completes audits on a regular basis. Identifies situational anomalies that require analysis and/or escalation.
• May provide guidance to other financial aid/ scholarship coordinators; takes on complex or escalated customer issues, referring to manager as appropriate. May make process recommendations to manager for improved operational efficiency.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years in customer service, office experience, or related field.

Preferred

• Experience working with complex data and/or records services in a team environment.

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast‑paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• Demonstrates analytical skills.
• Demonstrates problem solving skills.
• Strong basic math skills.
• Ability to interpret federal, states, and institutional rules and regulations and required procedures associated with compliance.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

The person in this position will need to attend in‑person events for student outreach functions, staff retreats, and other university events as required in Bloomington, Indiana.

This is a fully remote position. Subject to change in the future based on university policy and business needs.

$43,000 - $44,990 annually based on experience.

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU‑sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Student Services

Job Family: Financial Aid & Scholarships

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non‑Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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