Manager (Financial Administrative Leader), Financial Transactions and Support

Indiana University Bloomington; Bloomington (IN); Hybrid; USD 74,000 - 79,000; Full time

Benefits offered by this job

Healthcare and dental insurance

Tuition subsidy for IU courses

Paid holidays and time off

Employee assistance program (EAP)

Job summary

Indiana University Bloomington seeks an operations leader for the UA FinanceOperations Financial Transactions Team. You will oversee financial processing, billing, system-based activities, and support services for University Administration units, including travel and procurement support.

You will supervise staff, drive efficiency, coach the team, and manage budgets and reporting, ensuring accuracy and compliance across financial processes.

Qualifications

• Bachelor’s in finance or business or related field required.
• Master’s degree preferred where applicable.
• 2 years of related functional experience.
• Experience with large scale financial platforms and GAAP.
• Ability to interpret financial documents and policies.

Responsibilities

• Lead day-to-day operations of Financial Administration activities.
• Ensure accurate financial processing and timely execution.
• Coach and develop transaction staff and manage schedules.
• Provide financial support to UA units and improve processes.
• Develop budgets, financial reports, and governance documentation.

Skills

Communication skills

Professionalism

Time management

Quality commitment

Organizational skills

Collaboration and teamwork

Coaching and feedback

Mentorships understanding

Data mining

GAAP understanding

Forecasting and planning

HR laws and procedures

Education

Bachelor's degree in finance or business

Master's degree

Tools

KFS (Kuali Financial System)

BuyIU

MMS/AiM

Momentus Elite

EnergyCAP

Job description

Department

FINANCE SHARED SERVICES (UA-FNSS-IUBLA)

Job Summary

Provides day-to-day operational leadership for the UA FinanceOperations Financial Transactions Team, overseeing a broad range of financial processing, billing, system-based financial activities, and support services for participating University Administration units. Support includes functions such as travel, procurement, and other financial processes.

Department-Specific Responsibilities

• Manages workload and priorities, ensures accurate and timely financial processing, implements standardized processes and service expectations, and identifies opportunities to improve operational efficiency and the partner experience.
• Provides and coordinates financial support for University Administration units as needs are identified and priorities are established.
• Supports the onboarding of additional work and units into the shared services model and ensures consistent, responsive service to UA partners.
• Leads and develops transaction staff through coaching, cross-training, and professional development.
• Manages schedules, timekeeping, leave, and coverage to maintain service continuity, and is responsible for staff performance and evaluations.

General Responsibilities

• Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management and compliance.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Provides training and development of newly assigned or less experienced personnel.
• Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
• Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
• Provides input into non-technical portions of grant and contract proposals.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Master's degree.

Work Experience

Required

• 2 years of related functional experience.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into useful formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.

Preferred

• Experience with university financial systems and specialized operational systems such as Kuali Financial System (KFS), BuyIU, Maintenance Management System (MMS)/ Archives of Institutional Memory (AiM), Momentus Elite, EnergyCAP, or similar applications isa plus.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

This position is eligible for remote work or a hybrid schedule (mix between remote and in person work), subject to change based on university policy and the department's business needs.

Advertised Salary

$73,900 - $78,900 annually

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure .

Job Classification

Career Level: Operational

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

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