Financial Administrator - 159222

Atrium; Tacoma (WA); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401K with company match

2 weeks PTO

Job summary

A growing financial services firm is seeking a Financial Administrator to join their team in Tacoma, WA. This position involves key functions in accounts payable and receivable, as well as supporting the sales order process and bookkeeping. The ideal candidate should be detail-oriented and possess strong financial literacy. Offering competitive salary ranging from $56k to $68k and a blend of benefits, this is an exciting opportunity for the right individual to thrive in a supportive environment.

Qualifications

• Experience with Microsoft Suite is essential.
• 2+ years of experience in Customer Service is required.
• 3+ years in Sales Administration, Finance, or Accounting is mandatory.

Responsibilities

• Manage Accounts Receivable including invoicing and credit memos.
• Manage Accounts Payable including invoice/PO entries.
• Support sales administration by processing sales agreements.

Skills

Microsoft Suite

Customer Service

Sales Administration

Finance

Accounting

Time Management

Organization

MS Office

Excel

Decision Making

Education

Bachelor's Degree in Accounting, Finance, or related business degree

Associate Degree in Accounting or Finance

Tools

Karmak

Salesforce

Job description

Our growing client is seeking a Financial Administrator to join their team based in Tacoma, WA. This is an incredible opportunity to be involved in a support position while serving as the point person for administration and office personnel. The Financial Administrator must be highly organized, detail-oriented, and financially literate in bookkeeping.

Salary / Rate

$56k - $68k

Position Overview

The Financial Administrator will be reporting directly to the Accounting Manager and primarily assisting in supporting accounts payable, accounts receivable, and the workflow of administration for the offices. This role will also serve as a support person in the sales order process and bookkeeping.

Responsibilities

• Manage Accounts Receivable including invoicing, credit memos, and new customer setup.
• Manage Accounts Payable including 2- and 3-way match, invoice/PO entries, and preparing A/P journal entries.
• Support sales administration including processing sales agreements, orders, licensing, and filing.
• Maintain vendor records and identify 1099 vendors.
• Receive, verify, and enter vendor invoices into the accounting system.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries and address billing issues.
• Assist with weekly check runs.
• Contact customers for credit card payments and record all incoming payments.
• Follow up on overdue or delinquent accounts via phone or email to secure payment.
• Manage office supply inventory and place orders as needed.
• Maintain organized systems for both digital and physical files.
• Foster a professional work environment that promotes positive relationships with clients, colleagues, and management.

Required Experience / Skills

• Associate Degree in Accounting or Finance.
• 2+ years of experience with Microsoft Suite.
• 2+ years of experience in Customer Service.
• 3+ years of experience in Sales Administration, Finance, or Accounting.
• Ability to make independent decisions on routine office activities.
• Outstanding time management and organizational skills with the ability to multitask and prioritize.
• Advanced proficiency in MS Office and Excel.
• Self‑motivated, team‑oriented, and capable of working independently.

Preferred Experience / Skills

• Experience with Karmak and Salesforce preferred.
• Background in operations and operations management.
• Strong business acumen and knowledge of accounting principles.

Education Requirements

• Bachelor's Degree in Accounting, Finance, or an equivalent related business degree.

Benefits

• Medical, Dental, and Vision (Single/Family) provided.
• 401K with company match contribution.
• 2 weeks PTO.

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As a woman‑owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 159222