Financial Administrator.

Dartmouth College; Hanover (NH); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a collaborative team at a prestigious institution as a Financial Administrator, where your expertise in financial processes will drive efficiency and transparency. In this role, you'll manage budgets, reconcile transactions, and support inventory workflows, ensuring smooth operations within the Computer Store and Endpoint Services. Your attention to detail and problem-solving skills will be pivotal in maintaining accurate financial records and facilitating audits. This position offers a unique opportunity to contribute to a mission-driven environment that values diversity and inclusion while supporting essential services for the Dartmouth community.

Qualifications

• 2-3 years of experience in financial or administrative roles.
• Strong attention to detail and problem-solving abilities.
• Ability to collaborate effectively with teams.

Responsibilities

• Oversee financial transactions and reporting for the Computer Store.
• Reconcile budgets and track spending trends.
• Train and supervise student workers.

Skills

Spreadsheet proficiency

Accounting accuracy

Organizational skills

Analytical skills

Communication skills

Education

Associate's degree

Tools

Oracle

Tableau

Point-of-sale systems

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 05/01/2025

Open Until Filled Yes

Position Number

Position Number 1129309

Position Title

Hiring Range Minimum

Hiring Range Minimum $23.56/hr.

Hiring Range Maximum

Hiring Range Maximum $29.42/hr.

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

M-F, 8a-5p

Location of Position

Hanover, NH 03755
Dartmouth Computer Store , 7 South St, Suite 1

Remote Work Eligibility? Onsite only

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

The Financial Administrator is responsible for ensuring the timely and accurate processing of all financial transactions related to the Computer Store and Endpoint Services. This includes developing and implementing efficient financial processes, providing operational support to staff, reconciling accounts, and resolving discrepancies. The role plays a key part in promoting institutional accountability and financial transparency through accurate reporting, effective collaboration, and oversight of day-to-day financial operations.

Description

Join Our Team: Financial Administrator – Client Services at Dartmouth College

Are you a numbers-savvy professional who loves creating order from complexity? Dartmouth College is looking for a Financial Administrator to support the financial operations of our Computer Store and Endpoint Services—a role where your attention to detail and process-minded thinking will make a real difference.

In this role, you’ll take ownership of core financial activities: managing budgets, reconciling transactions, supporting inventory processes, preparing audits, and working across teams to ensure efficient, transparent workflows. You’ll also supervise student employees and help make data-driven decisions that keep our services running smoothly.

What You’ll Do:

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and help ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.

What You Bring:

• An associate’s degree (or equivalent experience), plus 2–3 years in a financial or administrative role.
• A knack for spreadsheets, accuracy, and problem-solving.
• Strong communication and organizational skills with a team-oriented mindset.
• Bonus points for experience with Oracle, Tableau, point-of-sale systems, or inventory management.

Why Dartmouth?
You’ll be part of a collaborative and mission-driven environment at one of the nation’s most respected colleges. This role offers the opportunity to grow professionally while supporting technology services that keep the Dartmouth community connected and equipped.

Ready to build financial clarity and support essential services? Apply today and help us keep Dartmouth running strong.

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Associate’s degree with 2-3 years of relevant work experience or the equivalent combination of education
• and experience.
• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools (e.g., Excel)
• Strong organizational, analytical, and problem-solving skills, with attention to detail.
• Demonstrated effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.

Preferred Qualifications

• Experience working in an academic environment.
• Familiarity with institutional financial systems such as Oracle or Tableau.
• Proficiency with inventory or point-of-sale systems.
• Experience supervising or mentoring student employees.
• Experience supporting financial audits or implementing internal financial controls.
• Experience managing inventory systems or retail financial workflows.

Department Contact for Recruitment Inquiries

Department Contact Phone Number

Department Contact Phone Number 603.646.6110

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Theresa Woodward

Department Contact's Phone Number

Department Contact's Phone Number 603.646.1049

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

• Manages and prepares comprehensive budget reports for the Computer Store.
• Monitors and reconciles all accounts and advises the Director on financial issues.
• Reconciles current fiscal year budget and spending, P-card transactions/reconciliation, and adherence to college policy.
• Oversees journal transfers, cashier deposits and purchase orders as they pertain to Computer Store inventory.
• Creates and maintains documentation for financial processes and best practices.
• Supports financial forecasting and creates dashboards to visualize spending, trends, and CAPS program activity.
• Helps perform end of year inventory reconciliation.

Percentage Of Time

Description

Administrative and Program Support – 25%

• Assists with the scheduling and coordination of Endpoint services for computer equipment upgrades.
• Assists with billing inquiries associated with equipment programs.
• Supports inventory operations by assisting with the receipt, inspection, and organization of incoming goods as needed, ensuring accurate documentation and proper storage.

Percentage Of Time

Description

Records and Information Management – 10%

• Maintains comprehensive inventory and budget records in compliance with institutional policies, determining retention or disposal when guidelines are unclear.
• Assists in audit preparation and ensures compliance by maintaining documentation and supporting policy adherence.

Percentage Of Time

Description

• Collaborates with colleagues to share information, build relationships, and accomplish shared goals.

Percentage Of Time

Description

Student Employment Supervision – 5%

• Hires, trains, and supervises student employees on a term-by-term basis.
• Assigns daily work and provides feedback on performance.
• Manages and submits payroll for student employees.

Percentage Of Time

Description

Other Duties – 5%

• Performs other duties as required.

Percentage Of Time

-

--

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

-- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
Optional Documents
• Additional Document #1
• Curriculum Vitae

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]