Financial Administrator

Town of the City of Champaign; Champaign (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Pension

Health Insurance paid for by employer

Dental and Vision Insurance (employee)

Basic Life Insurance (employer)

Paid time off

Job summary

The Town of the City of Champaign seeks a Financial Administrator to coordinate township finances, support budgeting and reporting, and maintain accurate, audit-ready records across all funds. Under the Supervisor’s oversight, you will prepare draft budgets, monitor expenditures, process invoices, manage grant budgets, and assist with FOIA and compliance while supporting efficient financial workflows.

This exempt, full-time position offers steady work hours and opportunities to impact community

Qualifications

• Bachelor's degree or higher in business, public administration, accounting, or related field.
• At least two years’ experience in financial or administrative coordination.
• Experience preparing financial documentation (invoices, reconciliations, reports).
• Two years’ experience with financial grant management – state and federal.
• Proficiency in Microsoft Office and financial tracking systems.
• Strong organizational and record-keeping skills with attention to deadlines.

Responsibilities

• Enter financial data into tracking systems.
• Ensure financial records meet state retention compliance.
• Perform administrative reconciliation.
• Monitor expenditures for accuracy and completeness.
• Verify AP accuracy, fund availability and coding and prepare AP packets for Supervisor approval.
• In coordination with Supervisor, prepare annual financial report.
• Maintain audit-ready files.
• Gather data for annual levy documentation.
• FOIA support limited to financial records.
• Ensure compliance within internal financial procedures and update workflows.
• Prepare Township draft budgets for Supervisor review.
• Update budget templates and tracking systems.
• Draft and track grant budgets; submit monthly/quarterly financial reports.
• Monitor, process invoices and track grant expenditures.
• Maintain GATA eligibility and prepare GATA materials with supporting documents.
• Assist with fiscal requirements by tracking deadlines, organizing files, and preparing draft reports for Supervisor.
• Prepare reimbursement packets.
• Monitor grant deadlines and reporting schedules.
• In coordination with Supervisor, prepare closeout reports.
• Prepare financial summaries for Town Board packets.
• Performs other duties as assigned.

Skills

Relationship building

Written communications

Underrepresented populations awareness

Education

Professional degree in business/public administration/accounting or related field

Tools

Microsoft Office

Financial tracking systems

Job description

Financial Administrator

The City of Champaign Township works to provide essential services with compassion to the community through programs in a fair,equitableand responsive manner. We areseekinga dependable, efficient &experienced individualto assume the position ofFinancial Administrator.

Position Summary

The Financial Administrator provides comprehensive financial coordination for the Township, supporting financial workflows, preparing draft materials, and ensuring documentation accuracy across all Township funds. This rolemaintainsefficient financial processes while upholding the Supervisor’s oversight and final decision‑making authority.

Primary Responsibilities

FinancialOperationalSupport

• Enter financial data into tracking systems

• Ensure financial records meet state retention compliance

• Perform administrative reconciliation

• Monitor expenditures for accuracy and completeness

• Verify AP accuracy, fund availability andcodingand prepareAPpacketsfor Supervisor approval

• In coordination with Supervisor, prepare annual financial report

• Maintain audit-ready files

• Gather data for annual levy documentation

• FOIA support limited to financial records

• Ensure compliance withinternal financial proceduresand updateanddocumentchanges toworkflows.

Budget Preparation

• In collaboration with Supervisor, gather budget inputs from program/team leads

• PrepareTownshipdraft budgets for Supervisor review

• Update budget templatesandtracking systems

Grant Compliance & Reporting

• In coordination with program directors,draftandtrackgrantbudgets

• Complete andsubmitmonthly/quarterlyandfinancial reports

• Monitor, process invoicesandtrack grant expenditures

• Maintain GATA eligibility and prepare GATA materialswithsupporting documents

• Assistwith fiscal requirements by tracking deadlines, organizing files, and preparing draft reports for Supervisor

• Prepare reimbursement packets

• Monitor grant deadlinesandreporting schedules

• In coordination with Supervisor, prepare closeout reports

Board-Level Reporting

• Prepare financial summaries forTownBoard packets

Other Duties as Assigned

• Performs other duties as assigned by the Supervisor to support Township operations, consistent with the scope and classification of this position.

Minimum Qualifications

• Professional degree in business, public administration,accountingor related field

• Two years’ experience in financial or administrative coordination

• Experiencepreparing financial documentation (invoices, reconciliations, reports, etc.)

• Two years’ experiencewithfinancialgrant management – state and federal, required

• Proficiencyin Microsoft Office programsand financial tracking systems

• Strong organizational and record-keeping skills, with attention to accuracy and deadlines

Special Skills & Knowledge

• Demonstrated ability to quickly build relationships and engage with others

• Effective written and verbalcommunication skills

• Experience working with underrepresented populationsis preferred

Benefits

• Pension

• Health Insurance paid for by employer (added cost for spouse and dependents)

• Dental and Vision Insurance (optional, paid byemployee)

• Basic Life Insurance policy paid by employer (Optional Add Ons)

• Paid time off

Schedule& Compensation

• 37.5 Hours:Monday-Friday | 8:30am-4:00pm

• Starting at $65,000-$70,000
• This position is classified as exempt under the Fair Labor Standards Act (FLSA) and is not eligible for overtime compensation.