HR Specialist/ Finance Asst.

City of St Joseph; Belleville (MI); On-site; USD 48,000 - 64,000; Full time

Job summary

City of St Joseph is seeking a professional to support human resources, payroll, and benefits across township departments, ensuring confidentiality and accuracy. The role includes payroll processing, data management, and financial tasks under the supervision of the Township Manager and Finance Director.

Responsibilities encompass developing and maintaining employment policies, assisting with interviews and training, and participating in collective bargaining when required.

Responsibilities

• HR: Receive, process file and communicate with township manager and clerk for new hires/current employees, benefits, and related paperwork with confidentiality.
• Payroll: Process payroll-related activities using BS&A and UKG, compute special payouts, and handle deductions and direct deposits.
• Finance: Reconciliations, accounts payable support, print and distribute purchase orders, and review account coding; assist in director duties during absences.

Job description

This position is responsible for the following: Reporting to the Township Manager and Finance Director, this role will provide necessary support functions to township employees for all departments related to human resources, personnel, benefits and payroll functions, while maintaining security and confidentiality in all matters. Additionally, this position will assist the finance director in various capacities.

PRIMARY DUTIES:

Human Resources:

• Receive, process file and communicate (as necessary) with the township manager and clerk of activity, data and paperwork for new hires/current employees, workers’ compensation/short-term/long-term claims, benefits and related processes, FMLA and ESTA.
• Assist in the review of compliance with all applicable local, state, county, and federal regulations.
• Assist in developing and maintaining township policies related to employment and conduct.
• Assist in developing position descriptions.
• Advertise, collect applications, and participate on interview panels when filling open/vacant positions.
• Plan and coordinate employee and staff training, quarterly team-building activities.
• Participate in collective bargaining processes when necessary.

Payroll:

• Receive, process and communicate with township manager and clerk all activity, data and paperwork for payroll-related activities, pay cycle data collection and processing, BS&A and UKG use for modules to generate pay & benefits-related activities, process/print checks or direct deposit payments and complete cycle paperwork.
• Calculate and complete special payouts for benefit bank time, workers’ compensation, and various benefits and supplemental pay.
• Calculate and complete payments for bi-weekly/monthly wages and contributions to the IRS, State of Michigan, MERS, benefits program premiums, union dues and garnishments.

Finance:

• Under direction of the finance director, perform various reconciliations and reviews.
• Assist with accounts payable processing and follow-up and support same as necessary.
• Print and distribute purchase orders.
• Review financial documents for appropriate account coding.
• Assume finance director responsibilities during vacations/absences
• Perform additional duties as assigned by finance director.