Financial Administrator: Grants, Budgets & Compliance (Benefits)

Town of the City of Champaign; Champaign (IL); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Pension

Health Insurance paid for by employer

Dental and Vision Insurance (employee)

Basic Life Insurance (employer)

Paid time off

Job summary

The Town of the City of Champaign seeks a Financial Administrator to coordinate township finances, support budgeting and reporting, and maintain accurate, audit-ready records across all funds. Under the Supervisor’s oversight, you will prepare draft budgets, monitor expenditures, process invoices, manage grant budgets, and assist with FOIA and compliance while supporting efficient financial workflows.

This exempt, full-time position offers steady work hours and opportunities to impact community

Qualifications

• Bachelor's degree or higher in business, public administration, accounting, or related field.
• At least two years’ experience in financial or administrative coordination.
• Experience preparing financial documentation (invoices, reconciliations, reports).
• Two years’ experience with financial grant management – state and federal.
• Proficiency in Microsoft Office and financial tracking systems.
• Strong organizational and record-keeping skills with attention to deadlines.

Responsibilities

• Enter financial data into tracking systems.
• Ensure financial records meet state retention compliance.
• Perform administrative reconciliation.
• Monitor expenditures for accuracy and completeness.
• Verify AP accuracy, fund availability and coding and prepare AP packets for Supervisor approval.
• In coordination with Supervisor, prepare annual financial report.
• Maintain audit-ready files.
• Gather data for annual levy documentation.
• FOIA support limited to financial records.
• Ensure compliance within internal financial procedures and update workflows.
• Prepare Township draft budgets for Supervisor review.
• Update budget templates and tracking systems.
• Draft and track grant budgets; submit monthly/quarterly financial reports.
• Monitor, process invoices and track grant expenditures.
• Maintain GATA eligibility and prepare GATA materials with supporting documents.
• Assist with fiscal requirements by tracking deadlines, organizing files, and preparing draft reports for Supervisor.
• Prepare reimbursement packets.
• Monitor grant deadlines and reporting schedules.
• In coordination with Supervisor, prepare closeout reports.
• Prepare financial summaries for Town Board packets.
• Performs other duties as assigned.

Skills

Relationship building

Written communications

Underrepresented populations awareness

Education

Professional degree in business/public administration/accounting or related field

Tools

Microsoft Office

Financial tracking systems

Job description

The Town of the City of Champaign seeks a Financial Administrator to coordinate township finances, support budgeting and reporting, and maintain accurate, audit-ready records across all funds. Under the Supervisor’s oversight, you will prepare draft budgets, monitor expenditures, process invoices, manage grant budgets, and assist with FOIA and compliance while supporting efficient financial workflows.

This exempt, full-time position offers steady work hours and opportunities to impact community