Administrative & Financial Operations Specialist

Penn State University; Washington (Washington County); Hybrid; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State Extension in Washington County is seeking an Administrative Assistant (Intermediate Support) to assist with daily office operations and financial management across multi-county programs. You will process accounts payable/receivable, manage travel reimbursements, and support educators, staff, and stakeholders with reliable administrative coordination.

The role emphasizes fiscal management, customer service, and program support within the Extension office, with a focus on accuracy and

Qualifications

• Minimum 2 years of administrative, office management, or financial support experience.
• Strong organizational and multitasking abilities with excellent communication skills.
• Proficiency in Microsoft Office and database management systems.

Responsibilities

• Manage multi-county financial operations, accounts payable/receivable, and purchase orders.
• Prepare financial reports, assist with audits, and support budget tracking.
• Provide front-line customer service and assist with events and registrations.
• Support office operations, IT troubleshooting, and vendor relations.

Skills

Administrative support

Financial support

Organizational skills

Customer service

Communication

Multitasking

Microsoft Office

Education

GED/HS

Associate degree preferred

Tools

SAP

Concur

SIMBA

QuickBooks

Job description

Penn State Extension in Washington County is seeking an Administrative Assistant (Intermediate Support) to assist with daily office operations and financial management across multi-county programs. You will process accounts payable/receivable, manage travel reimbursements, and support educators, staff, and stakeholders with reliable administrative coordination.

The role emphasizes fiscal management, customer service, and program support within the Extension office, with a focus on accuracy and