Financial Administrative Assistant

Insight Global (United States); Commerce (CA); Hybrid; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA/FSA/DC FSA options

401(k) with employer match

Paid sick leave / PTO

Job summary

Insight Global is seeking a Finance Administrative Assistant to provide administrative and financial support across Billing, Accounts Receivable, Accounts Payable, and Human Resources, while supporting operations across seven branch locations. The role focuses on inbox management, data entry, ERP maintenance, invoicing documentation, and projects related to moving toward electronic processes.

The position offers a competitive hourly rate with benefits and a strong emphasis on cross-team

Qualifications

• Administrative and financial operations experience.
• MS Office proficiency including Outlook, Word, and Excel.
• Ability to learn ERP systems and maintain data accuracy.

Responsibilities

• Provide administrative and financial support across Billing, AR/AP, and HR.
• Manage high volume inbox and data entry tasks.
• Maintain ERP data and support electronic process transitions across seven locations.
• Collaborate across departments and balance multiple Requests.

Skills

Administrative support

Data entry

Inbox management

MS Office (Outlook, Word, Excel)

Communication

Organization

Autonomous work

Financial information handling

Multi-department coordination

Analytical skills

Tools

Microsoft Office

Outlook

Word

Excel

ERP systems

Job description

• Administrative support experience, ideally supporting multiple departments or functions
• Exposure to Accounts Receivable and/or Accounts Payable processes
• Strong data entry skills with high attention to detail and accuracy
• Proficiency in Microsoft Office, specifically Outlook, Word, and Excel
• Experience managing and responding to a high volume of emails/inbox requests
• Comfortable learning and working within ERP systems and other company-specific software
• Strong written and verbal communication skills
• Highly organized with the ability to prioritize multiple tasks and shifting deadlines
• Ability to work autonomously in a primarily remote environment
• Strong math and analytical skills
• Dependable, trustworthy, and comfortable handling financial and potentially sensitive information
• Ability to commute to Walled Lake, MI approximately 1 day per week and as needed for project activity

Nice to Have Skills & Experience

• Experience within the construction industry
• Experience supporting both Accounts Receivable and Accounts Payable
• Familiarity with PCI compliance and secure credit card data handling
• Experience entering or maintaining customer/payment information within an ERP or financial system
• Experience with document imaging, scanning, electronic filing, and paperless conversion projects
• Experience creating reports
• Experience supporting multiple office or branch locations
• Familiarity with Zoom Phone or similar communication platforms

Job Description

Insight Global is seeking a Finance Administrative Assistant for a top construction industry client. This individual will provide administrative and financial support across multiple departments, including Billing, Accounts Receivable, Accounts Payable, and Human Resources, while supporting operations across seven branch locations. The role will be heavily focused on inbox management, data entry, ERP maintenance, invoice documentation, financial administrative tasks, and ongoing projects associated with the company's integration and transition to more electronic processes. The ideal candidate is highly organized, detail-oriented, tech-savvy, and comfortable working autonomously in a primarily remote environment while balancing requests from multiple departments. This is an excellent opportunity for someone with administrative and financial operations experience who enjoys working across teams and taking ownership of a variety of projects.

$25/hr per hour. Exact compensation may vary based on several factors, including skills, experience, and education.

Benefits: Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401(k) retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.