Finance Team Administrative Assistant

Travel For Teens; Wayne (PA); Hybrid; USD 18,000 - 23,000; Full time

Job summary

Travel For Teens is seeking a motivated individual to support the Finance Department at our headquarters in Wayne, Pennsylvania. The role focuses on assisting the Director of Finance and handling day-to-day accounting tasks.

The ideal candidate is high-energy, reliable, organized, and detail-oriented, able to work both independently and as part of a team. 15–20 hours weekly Sept–Apr and 20–25 hours weekly May–Aug are expected, with potential to assist other teams as needed.

Qualifications

• Proficiency in Google Docs, Sheets, Drive, Forms and related tools.
• Superior written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize tasks and meet tight deadlines.
• Willingness to learn and work independently or with a team.

Responsibilities

• Assist in running the Finance department and support the Director of Finance.
• Verify details of international wire transactions.
• Bookkeeping in QuickBooks and processing payments.
• Filing confidential paperwork and monitoring finance emails.
• Monitor and review expense reports and keep track of trips and charges.
• Prepare checks for deposit and inventory gear for trips.
• Process payments, invoicing, and updating accounts.

Skills

Google Office Suite

Communication

Organization

Time management

Teamwork

Detail-oriented

Tools

QuickBooks

Job description

Job Description

Travel For Teens is looking for a motivated individual to help with the day-to-day responsibilities in the Finance Department at our headquarters, in Wayne, Pennsylvania.

This position is primarily providing support to our Director of Finance.

You must be a high energy individual who is flexible working individually and in a team. The ideal candidate has experience in accounting or finance and is reliable, inquisitive, organized, detail-oriented, and self-motivated. Other tasks may include assisting other teams such as operations when needed.

This is a full time position from May-August and a part-time position from September-April.

Responsibilities

• Assisting in the running of the Finance department
• Verifying details of international wire transactions
• Bookkeeping in Quickbooks
• Filing confidential paperwork
• Monitor finance department emails/communication
• Monitor and review expense reports
• Inventory gear used on summer trips
• Preparing checks for deposit
• Processing payments and updating accounts
• Invoicing accounts and charging cards
• Keeping track of optional trips clients may add
• Auditing for late payments
• Working both in office and remote depending on the responsibilities

Qualifications

• Be able to commit to at least 15-20 hours a week from September to April and 20-25 hours a week minimum from May through August.
• Have proficiency in Google Office Suite (Docs, Sheets, Drive, Forms, etc)
• Possess superior communication skills, both written and verbal
• Demonstrate excellent organizational skills
• Be able to organize time efficiently, prioritize the most urgent tasks, and work well under tight deadlines
• Be able to follow written and verbal instructions
• Be able to work creatively to solve problems
• Excel at tasks that require keeping many small details straight
• Work well in a group setting with other teammates
• Be able to work quickly and efficiently
• Demonstrate a willingness to learn on the job
• Be able to work independently and sometimes without oversight

Compensation

$15 per hour