Finance Specialist – AP/AR (Full-Time, Benefits)

Whatcom Community College; Bellingham (WA); On-site; USD 44,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Long-term disability insurance

Retirement plan

Paid holidays

Job summary

Whatcom Community College invites applications for the Fiscal Specialist 2 (Class Code 151F) position. The College intends to hire up to three Fiscal Specialists to focus on accounts payable, accounts receivable, and related fiscal activity in the College's Business Office.

The Fiscal Specialist 2 reports to the Assistant Director for Fiscal Operations and works in a full-time, 40-hour per week schedule, with a standard Monday-Friday workweek in Bellingham, WA.

Qualifications

• Associate degree from an accredited institution or equivalent experience.
• Two years of accounting/bookkeeping experience in an office environment.
• Proficient in accounting software.
• Excellent customer service skills.

Responsibilities

• Performs work functions related to processing payments throughout the entire payables cycle.
• Ensures purchasing authorities and approvals are in place prior to initiating procurement.
• Processes purchase requisitions and related receiving documents.
• Creates purchase orders in alignment with procurement policies and requirements.
• Processes travel expense reimbursement requests, ensuring compliance with state and institutional regulations and procedures.
• Maintains purchasing records.
• Reviews and allocates purchases to proper budgets and expense categories.
• Ensures compliance with departmental, institutional and/or granting agency policies, rules and regulations.
• Follows applicable fiscal guidelines, regulations, principles and standards.
• Monitors and reconciles petty cash accounts.
• Uses computer hardware and software to fully satisfy work assignments.
• Provides customer service to internal and external customers.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.
• Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.
• Processes invoices for facility rentals and other miscellaneous charges.
• Processes, verifies, and balances payments.
• Creates and maintains related reports.
• Prepares daily bank deposits.
• Follows up with outstanding receivables, communicating and documenting interactions.
• Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.
• Follows applicable fiscal guidelines, regulations, principles, and standards.
• Uses computer hardware and software to produce timely and accurate work projects that satisfy the demands of assignments.
• Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.
• Assists in the development of fiscal procedures.
• Performs other duties of a similar nature and skill set as assigned.

Skills

Excellent customer service

Detail oriented

Proficient in accounting software

Education

Associate degree or equivalent experience

Two years of accounting/bookkeeping experience in an office environment

Bachelor's degree (preferred)

Job description

Whatcom Community College invites applications for the Fiscal Specialist 2 (Class Code 151F) position. The College intends to hire up to three Fiscal Specialists to focus on accounts payable, accounts receivable, and related fiscal activity in the College's Business Office.

The Fiscal Specialist 2 reports to the Assistant Director for Fiscal Operations and works in a full-time, 40-hour per week schedule, with a standard Monday-Friday workweek in Bellingham, WA.