Finance & Procurement Assistant (Fiscal II/III)

University of Florida; Gainesville (FL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

The University of Florida in Gainesville is seeking a Fiscal Assistant II/III to support departmental operations under the Director or Associate Director. You will handle procurement, AP, travel, and budgets, ensuring compliance and accuracy across the college.

Ideal candidates have a high school diploma with accounts exposure and proficiency in MS Office, PeopleSoft, and UF systems. This role offers growth across three levels and strong university benefits.

Qualifications

• Level II: High school diploma or equivalent and 3 years of general accounts transaction experience. Substitution via college coursework or vocational training possible.
• Level III: High school diploma or equivalent and 5 years of general accounts transaction experience. Substitution via college coursework or vocational training possible.
• Preferred familiarity with basic accounting and budget principles; higher education or research environment experience is a plus.

Responsibilities

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain ledger reconciliation with the HWCOE.
• Travel Coordination: Support travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.
• Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to fiscal integrity.
• Customer Service: Build relationships across departments, answer fiscal questions, and provide guidance on purchasing and travel procedures.

Skills

Strong communication

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PeopleSoft

myUFL systems

Job description

The University of Florida in Gainesville is seeking a Fiscal Assistant II/III to support departmental operations under the Director or Associate Director. You will handle procurement, AP, travel, and budgets, ensuring compliance and accuracy across the college.

Ideal candidates have a high school diploma with accounts exposure and proficiency in MS Office, PeopleSoft, and UF systems. This role offers growth across three levels and strong university benefits.