Fiscal Assistant II/III

University of Florida; Gainesville (FL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

The University of Florida in Gainesville is seeking a Fiscal Assistant II/III to support departmental operations under the Director or Associate Director. You will handle procurement, AP, travel, and budgets, ensuring compliance and accuracy across the college.

Ideal candidates have a high school diploma with accounts exposure and proficiency in MS Office, PeopleSoft, and UF systems. This role offers growth across three levels and strong university benefits.

Qualifications

• Level II: High school diploma or equivalent and 3 years of general accounts transaction experience. Substitution via college coursework or vocational training possible.
• Level III: High school diploma or equivalent and 5 years of general accounts transaction experience. Substitution via college coursework or vocational training possible.
• Preferred familiarity with basic accounting and budget principles; higher education or research environment experience is a plus.

Responsibilities

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain ledger reconciliation with the HWCOE.
• Travel Coordination: Support travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.
• Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to fiscal integrity.
• Customer Service: Build relationships across departments, answer fiscal questions, and provide guidance on purchasing and travel procedures.

Skills

Strong communication

Time management

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PeopleSoft

myUFL systems

Job description

Job no: 539217
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Business/Accounting/Finance
Department: 19010800 - EG-FISCAL - PERSONNEL

Classification Title

Fiscal Assistant II/III

Level II:High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description

As a Fiscal Assistant, you'll work closely with our faculty, staff, and students to support departmental operations across the college under the direction of the Director or Associate Director. You’ll be trusted with a range of financial and administrative responsibilities including:

• Procurement & Vendor Support: Process purchase orders and PCard transactions, assist with vendor enrollments, and serve as the go-to contact for procurement-related questions.
• Accounts Payable & Reconciliation: Ensure timely invoice processing, handle expense transfers, and maintain accurate ledger reconciliation with the HWCOE.
• Travel Coordination: Support faculty, staff, students, and visitors with travel requests and reimbursements, maintain audit-ready records, and ensure compliance with university policies.
• Financial Oversight: Monitor budgets, account balances, and encumbrances, run daily reports, and contribute to ongoing fiscal integrity.
• Customer Service: Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures.

Why Join HWCOE?

• Career Mobility: With three levels of the role, there’s built-in room to grow as you gain experience and expertise.
• Supportive Team: Work with a friendly, experienced, and committed team that values your input and encourages learning.
• Stability & Benefits: Enjoy the security and excellent benefits of working for a top public university, including health insurance, retirement plans, paid time off, and tuition assistance.
• Meaningful Impact: Help advance the mission of a nationally recognized engineering college driving innovation and research that changes the world.

Salary is commensurate with education and experience.

Level II: $20.00-$24.00

Level III: $23.00-$27.00

Required Qualifications

Level II:High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III:High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred

• Familiarity with basic accounting and budget principles, especially in higher education or research environments.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word), PeopleSoft, and myUFL systems.
• Strong communication, problem-solving, and time management skills.
• Ability to work independently and collaboratively in a fast-paced setting.
• Knowledge of University of Florida procurement, travel, and disbursement procedures.

Ideal Candidate

• You’re dependable, organized, and proactive—a team player who can manage multiple priorities with accuracy and professionalism. You enjoy helping others, solving problems, and keeping things running smoothly behind the scenes. Above all, you take pride in doing your job well and making a positive impact every day.

Special Instructions to Applicants

In order to be considered for this position, you must upload a cover letter and resume with application.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Requisition is re-posted, current applicants need not reapply.

Health Assessment Required: No

Advertised: 27 Oct 2026 Eastern Daylight Time
Applications close: 06 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

We will email you new jobs that match this search.