Finance Operations Specialist - Hybrid Billing & AR

Imprivata; Waltham (MA); Hybrid; USD 47,000 - 54,000; Full time

Job summary

Imprivata in Waltham, MA is seeking a Finance Operations Specialist to support accounts receivable, accounts payable, billing, and travel and expense. You will maintain financial records, coordinate day-to-day activities, and respond to inquiries from employees, customers, and vendors.

The role emphasizes process documentation and cross-functional collaboration. The position requires 3–5 years in finance operations and proficiency in Excel and ERP systems.

Qualifications

• Associate's or bachelor's degree in accounting, finance, business administration, or related field.
• 3-5 years of experience in finance operations, accounting support, or related administrative role.
• Familiarity with AR, AP, billing, or travel and expense processes; cross-area experience is a plus.
• Strong organizational skills, attention to detail, and ability to manage competing priorities.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with financial or expense management systems; familiarity with NetSuite, Coupa, or SAP Concur is a plus.
• Ability to handle confidential information with discretion and follow controls.

Responsibilities

• Assist with daily activities across accounts receivable, accounts payable, billing, and travel and expense.
• Support processing, review, and tracking of financial transactions with proper approvals.
• Maintain financial records and assist with reconciliations, reporting, and month-end activities.
• Respond to inquiries from employees, customers, and vendors and collaborate to resolve questions.
• Document and update procedures, workflows, and user guides with process owners.
• Identify opportunities to simplify tasks and improve accuracy and consistency.
• Assist with audits, system updates, and process-improvement initiatives.

Skills

Attention to detail

Organization

Communication

Education

Bachelor's or Associate degree in accounting/finance

Tools

Microsoft Excel

Microsoft Office

NetSuite

Coupa

SAP Concur

Job description

Imprivata in Waltham, MA is seeking a Finance Operations Specialist to support accounts receivable, accounts payable, billing, and travel and expense. You will maintain financial records, coordinate day-to-day activities, and respond to inquiries from employees, customers, and vendors.

The role emphasizes process documentation and cross-functional collaboration. The position requires 3–5 years in finance operations and proficiency in Excel and ERP systems.