Finance & Operations Associate — School Office

Talentify; Lakeville (CT); On-site; USD 52,000 - 76,000; Full time

Job summary

The Hotchkiss School is seeking a diligent Business Office Associate to support daily financial, administrative, and operational activities. The role involves accounting, purchasing, payment processing, and systems administration, serving as a liaison across campus.

The ideal candidate is organized, detail-oriented, adaptable, and capable of learning new systems while juggling multiple priorities in a collaborative, service-oriented environment.

Qualifications

• Associate degree preferred; equivalent relevant experience considered.
• Experience supporting business office, accounting, accounts payable, purchasing, administrative, or customer service functions preferred.
• Working knowledge of business office practices, recordkeeping, and office technology.
• Strong interpersonal and communication skills with the ability to provide welcoming service.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare monthly departmental journal entries.
• Assist with monthly account reconciliations and investigate variances.
• Enter and process routine journal entries in the accounting system.
• Process weekly gift uploads and verify data accuracy.
• Reconcile bank transactions and bank fees.
• Support investment reconciliations with statement maintenance.
• Manage the golf program administrative and financial tasks.
• Provide financial reporting support for student travel and other programs.
• Assist with vendor-related administrative tasks and month-end close.

Skills

Interpersonal communication

Attention to detail

Time management

Adaptability

Data entry accuracy

Team collaboration

Education

Associate degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Excel

Accounting software

POS systems

Payment processing systems

Job description

The Hotchkiss School is seeking a diligent Business Office Associate to support daily financial, administrative, and operational activities. The role involves accounting, purchasing, payment processing, and systems administration, serving as a liaison across campus.

The ideal candidate is organized, detail-oriented, adaptable, and capable of learning new systems while juggling multiple priorities in a collaborative, service-oriented environment.