Facilities Operations & Compliance Coordinator

The-Hotchkiss-School; Interlaken Estates (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

The Hotchkiss School in Lakeville, CT is seeking a Facilities Operations Administrator to manage the day-to-day facilities office operations and support the Director of Facilities. The role emphasizes coordinating, communicating, and maintaining systems for safety and efficiency.

Responsibilities include handling work orders, vendor relations, scheduling, and ensuring accurate documentation. Strong Microsoft Office and CMMS skills are essential to succeed in this position.

Qualifications

• High school diploma or equivalent required.
• Two years of college or business school preferred.
• Experience in construction, facilities management, asset management, insurance or risk management preferred.
• Proficient in Microsoft Office Suite and CMMS systems; ability to learn new software.

Responsibilities

• Oversee day-to-day operations of the facilities office.
• Greet guests and ensure high customer service standards.
• Review and process contractor invoices for payment.
• Maintain organized filing systems and calendar for the Director of Facilities.
• Schedule meetings, reserve rooms, and distribute materials as needed.
• Monitor compliance data and generate reports for internal and external stakeholders.

Skills

Microsoft Office

Google Docs/Sheets

Gmail

Google Calendar

CMMS Systems

Business writing

Oral communication

Typing

Organizational skills

Prioritization

Education

High school diploma or equivalent

Two years of college or business school

Tools

Brightly

Excel

Job description

The Hotchkiss School in Lakeville, CT is seeking a Facilities Operations Administrator to manage the day-to-day facilities office operations and support the Director of Facilities. The role emphasizes coordinating, communicating, and maintaining systems for safety and efficiency.

Responsibilities include handling work orders, vendor relations, scheduling, and ensuring accurate documentation. Strong Microsoft Office and CMMS skills are essential to succeed in this position.