Finance & Operations Associate

The Hotchkiss School; Lakeville (CT); On-site; USD 42,000 - 66,000; Full time

Job summary

The Hotchkiss School in Lakeville, CT is seeking a Business Office Associate to support daily financial, administrative, and operational activities. This in-office role reports to the Controller and focuses on accounting, purchasing, and payments while serving as a liaison across campus.

The ideal candidate is organized, detail-oriented, adaptable, and comfortable learning new systems, with capacity to manage multiple priorities in a collaborative environment.

Qualifications

• Associate degree in Business Administration, Accounting, Finance preferred.
• Experience supporting business office, accounting, accounts payable, purchasing, or customer service functions preferred.
• Experience in a private school or nonprofit organization is preferred.
• Strong knowledge of business office practices and recordkeeping.
• Excellent interpersonal and communication skills with ability to build relationships.

Responsibilities

• Assist with monthly departmental journal entries.
• Assist with monthly account reconciliations and investigate variances.
• Enter, prepare, and process routine journal entries in the accounting system.
• Complete weekly gift uploads to the accounting system and verify data.
• Verify and reconcile bank transactions and bank fees.
• Support investment-related reconciliations and obtain investment statements.
• Process transactions for purchasing card program and maintain documentation.
• Administer prepaid card program and manage related budgets and receipts.

Skills

Excel

Accounting software

Customer service

Data entry

Attention to detail

Communication

Teamwork

Education

Associate degree in Business Administration, Accounting, Finance

Tools

FACTS

Square

Accounting software

Job description

The Hotchkiss School in Lakeville, CT is seeking a Business Office Associate to support daily financial, administrative, and operational activities. This in-office role reports to the Controller and focuses on accounting, purchasing, and payments while serving as a liaison across campus.

The ideal candidate is organized, detail-oriented, adaptable, and comfortable learning new systems, with capacity to manage multiple priorities in a collaborative environment.