Alumni & Development Executive Assistant | Events & Ops

The Hotchkiss School; Interlaken Estates (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

The Hotchkiss School in Lakeville, CT is seeking an Executive Assistant to Alumni & Development. This on-campus, full-time role supports front-line fundraisers, manages events and calendars, and handles confidential information with discretion.

The ideal candidate has 7+ years of executive support experience, excellent organizational skills, and proficiency with G-Suite, Excel, PowerPoint, and databases. Some evenings/weekends may be required.

Qualifications

• 7-10 years of experience providing administrative support to executives or gift officers.
• Experience developing and applying office processes.
• Ability to manage multiple tasks and projects with high accuracy.
• Excellent organizational skills and attention to detail.
• Proficiency in G-Suite, Excel and PowerPoint; experience with databases.
• Strong written and verbal communication abilities.
• Ability to handle confidential information discreetly.

Responsibilities

• Schedule and attend team meetings, take minutes, and process debriefing notes into the database.
• Maintain confidential files and records; handle routine data processing.
• Support Parent Engagement with event planning and logistics, including invitations and mailings.
• Manage event logistics, registrations, catering, facilities, and vendor coordination.
• Prepare detailed event briefs for Trustees and leadership colleagues.
• Support the Fund team with mailings, events, nametags, and gifts ordering.
• Manage inventory and order office and kitchen supplies.
• Perform other duties as assigned.

Skills

Executive coordination

Written and verbal communication

Multitasking

Education

High school degree

Associate degree or higher preferred

Tools

G-Suite

Excel

PowerPoint

Database management

Job description

The Hotchkiss School in Lakeville, CT is seeking an Executive Assistant to Alumni & Development. This on-campus, full-time role supports front-line fundraisers, manages events and calendars, and handles confidential information with discretion.

The ideal candidate has 7+ years of executive support experience, excellent organizational skills, and proficiency with G-Suite, Excel, PowerPoint, and databases. Some evenings/weekends may be required.