Finance & Operations Associate — Public Art & Programs

ArtTable, Inc.; New York (NY); Hybrid; USD 65,500 - 69,400; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Generous paid time off

Job summary

Public Art Fund, New York’s leading presenter of contemporary art in public spaces, seeks a Finance & Operations Associate on a full-time, non-exempt basis. The role supports daily financial management and office operations, reporting to the Director of Finance & Human Resources.

Responsibilities include QuickBooks data entry, budget tracking, audit support, vendor management, and internship coordination, with a hybrid work schedule and comprehensive benefits.

Qualifications

• One to two years of professional experience in bookkeeping or other administrative experience.
• Reliable, able to work independently and meet deadlines while managing multiple projects.
• Excellent attention to detail and strong organizational skills.
• Excellent interpersonal and communication skills; proactive attitude; problem-solving ability.

Responsibilities

• Enter and reconcile accounts receivable and payable in QuickBooks; process expense reports and credit card transactions.
• Make deposits, process payments, and generate invoices.
• Assist with budget tracking and quarterly departmental reports in QuickBooks.
• Provide fundraising reports for grant applications and aid in routine reconciliation with the development team.
• Oversee staff time-tracking and time allocations; maintain calendars and schedules.
• Coordinate IT and vendor relationships; manage office equipment and technology projects.

Skills

Attention to detail

Interpersonal and communication

Proactive attitude

Independent and teamwork

Time management

Tools

QuickBooks Online

Salesforce

Microsoft Excel

Google Workspace

Job description

Public Art Fund, New York’s leading presenter of contemporary art in public spaces, seeks a Finance & Operations Associate on a full-time, non-exempt basis. The role supports daily financial management and office operations, reporting to the Director of Finance & Human Resources.

Responsibilities include QuickBooks data entry, budget tracking, audit support, vendor management, and internship coordination, with a hybrid work schedule and comprehensive benefits.