Finance Operations Assistant – Hybrid

Rutgers University; New Brunswick (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and leave

Competitive retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University, The State University of New Jersey, is seeking a Business Assistant I for the Business Office of Student Affairs. The role supports and coordinates financial and administrative functions, ensuring accurate GAAP-compliant recording and reconciliation of revenues from Student Affairs.

The position handles cash and deposits, records transactions in university systems, and assists with payroll for part-time and student employees, financial reporting, and budget support in a

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field, and a minimum of two years of relevant accounting or financial administration experience, or an equivalent combination of education and experience.
• Proficiency with spreadsheet software (e.g., Excel) and financial or database systems; knowledge of GAAP and reconciliation processes.
• Ability to work in a high-volume, deadline-driven environment with accuracy and data integrity.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Effective communication and customer service when interacting with internal and external stakeholders.

Responsibilities

• Process funds received by Student Affairs; reconcile cash, checks, credit card receipts, and internal payments.
• Record financial transactions in university financial systems and ensure deposits align with policies.
• Support contract management, payroll processing for part-time and student employees, and financial reporting.
• Analyze financial data, generate reports, support internal controls and process improvements.

Skills

GAAP knowledge

Excel

Financial reconciliation

Data analysis

Communication skills

Attention to detail

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Tableau

Oracle Smart View

Smartsheet

Job description

Rutgers University, The State University of New Jersey, is seeking a Business Assistant I for the Business Office of Student Affairs. The role supports and coordinates financial and administrative functions, ensuring accurate GAAP-compliant recording and reconciliation of revenues from Student Affairs.

The position handles cash and deposits, records transactions in university systems, and assists with payroll for part-time and student employees, financial reporting, and budget support in a