Business Assistant I

Rutgers University; New Brunswick (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation, holidays, and leave

Competitive retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University, The State University of New Jersey, is seeking a Business Assistant I for the Business Office of Student Affairs. The role supports and coordinates financial and administrative functions, ensuring accurate GAAP-compliant recording and reconciliation of revenues from Student Affairs.

The position handles cash and deposits, records transactions in university systems, and assists with payroll for part-time and student employees, financial reporting, and budget support in a

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field, and a minimum of two years of relevant accounting or financial administration experience, or an equivalent combination of education and experience.
• Proficiency with spreadsheet software (e.g., Excel) and financial or database systems; knowledge of GAAP and reconciliation processes.
• Ability to work in a high-volume, deadline-driven environment with accuracy and data integrity.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Effective communication and customer service when interacting with internal and external stakeholders.

Responsibilities

• Process funds received by Student Affairs; reconcile cash, checks, credit card receipts, and internal payments.
• Record financial transactions in university financial systems and ensure deposits align with policies.
• Support contract management, payroll processing for part-time and student employees, and financial reporting.
• Analyze financial data, generate reports, support internal controls and process improvements.

Skills

GAAP knowledge

Excel

Financial reconciliation

Data analysis

Communication skills

Attention to detail

Education

Bachelor’s degree in accounting, finance, business administration, or related field

Tools

Tableau

Oracle Smart View

Smartsheet

Job description

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary Rutgers, The State University of New Jersey is seeking a Business Assistant I for the Business Office of Student Affairs. Under the direction of the Campus Engagement Business Manager, the Business Assistant supports and coordinates financial and administrative functions within the Business Office of Student Affairs. The position is responsible for revenue-related accounting activities associated with various sources of income generated by Student Affairs, including ensuring transactions are accurately recorded in accordance with Generally Accepted Accounting Principles ( GAAP ) and maintaining electronic records for reconciliation with the general ledger. Among the key duties of the position are the following:

• Ensures the accurate and timely processing of all funds received by Student Affairs by monitoring and reconciling cash, checks, credit card receipts, and internal payment transactions.
• Coordinates the preparation and recording of financial transactions within the University’s financial and contract management systems and ensures deposits are completed in accordance with established University policies and procedures.
• Supports the maintenance and coordination of contract management activities, payroll processing for part-time and student employees, financial reporting, and budget support.
• Analyzes financial and operational data, prepares reports, assists with internal controls and process improvements, and performs related financial and administrative duties to support the overall operations of the Business Office.

FLSA

Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary 59893.480

Mid Range Salary 73909.480

Maximum Salary 87925.480

Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

Standard Hours 37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or a related field, and a minimum of two years of relevant accounting or financial administration experience, or an equivalent combination of education and experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Proficiency in the use of computer applications, including spreadsheet software (e.g., Excel) and financial or database systems, for the management and analysis of financial data. Knowledge of generally accepted accounting principles ( GAAP ), basic accounting practices, and financial reconciliation processes.
• Ability to work in a high-volume, deadline-driven environment while maintaining accuracy and ensuring the integrity of financial data.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities that may change frequently.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies and resolve routine financial issues independently.
• Effective communication and customer service skills when interacting with internal and external stakeholders.
• Ability to be flexible, adaptable, and able to respond to changing priorities in a professional and calm manner.
• Ability to anticipate issues and take appropriate action to support efficient business operations.

Preferred Qualifications

• Experience working in higher education finance or business operations
• Familiarity with University financial systems (e.g., general ledger systems, contract management systems, payroll systems such as HCM )
• Experience with revenue reconciliation, cash handling, and accounts receivable processes
• Experience using spreadsheet and reporting tools such as Excel and reporting platforms (e.g., Tableau or similar systems)
• Knowledge of budgeting and financial reporting processes
• Strong organizational skills and experience working in a deadline-driven, high-volume environment

Equipment Utilized

• University financial systems (general ledger, contract management, payroll systems such as HCM and Commitment Accounting)
• Microsoft Office Suite, particularly Excel for financial tracking, reconciliation, and reporting
• Reporting tools such as Tableau and Oracle Smart View (or equivalent reporting tools)
• Smartsheet or similar workflow and tracking systems
• Standard office equipment including computers, printers, scanners, and secure cash handling equipment (e.g., safe access systems)

Physical Demands and Work Environment

• Work is primarily performed on the 3rd floor (accessible by stairs or elevator) within a shared office environment.
• The position requires prolonged periods of sitting, use of a computer, and repetitive hand and wrist movements.
• The role may occasionally require standing, walking, and the handling of cash deposits and financial documents.
• Additional occasional tasks may include receiving, opening, and organizing deliveries, as well as filing and maintaining records, files, and office supplies.
• The position operates in a high-volume, deadline-driven environment requiring strong attention to detail and the ability to manage multiple priorities.
• The work environment requires a collaborative and respectful approach to working within a shared office space, with the ability to maintain effective and professional working relationships with colleagues.

Special Conditions

Posting Number

26ST1953

Posting Open Date

10/22/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

Rutgers University - New Brunswick

City

New Brunswick

State

NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

• * Do you have a Bachelor’s degree in accounting, finance, business administration, or a related field, and a minimum of two years of relevant accounting or financial administration experience, or an equivalent combination of education and experience?
  • Yes
  • No
• * Are you currently a member of URA-AFT?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

• Writing Sample 1

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

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