Finance Operations Analyst

VCCS Shared Services Center; Daleville (VA); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid telework

Job summary

Virginia Community College System seeks a Finance Operations professional to ensure Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately and timely. The role combines transactional support with data analysis, reporting, and cross-functional collaboration to promote operational efficiency.

The position emphasizes internal controls and GAAP basics, with experience in dashboards/metrics and automation tools. Hybrid telework is available.

Qualifications

• Experience in Accounts Payable, internal controls, and GAAP basics.
• Experience developing and maintaining dashboards and metrics.
• Experience with Travel & Expense and AP automation tools (e.g., Coupa, Concur).
• Experience analyzing Travel & Expense reports for accuracy and policy compliance.
• Experience with ERP/AP systems (e.g., SAP, Oracle, NetSuite, Workday).
• Proficient with Microsoft Outlook, Word, and Excel.

Responsibilities

• Process Accounts Payable data, invoices, payments, and vendor accounts.
• Perform data analysis, reporting, and trend identification to drive efficiency.
• Collaborate with finance and business stakeholders to improve processes.

Skills

Interpersonal communication

Attention to detail

Analytical thinking

ERP systems

SQL

Education

Accounting/Finance/Business degree

Tools

PeopleSoft

Oracle

SAP

NetSuite

Workday

Power BI

Job description

This role supports finance operations by ensuring Accounts Payable and Travel & Expense data, invoices, payments, and vendor accounts are processed accurately, timely, and in compliance with company policies and internal controls. It combines transactional support with data and process analysis, reporting, trend identification, process improvement, and collaboration with finance and business stakeholders to promote operational efficiency and informed decision-making.

Required KSA’s:

Knowledge of:

• Knowledge and experience of BI and analytics.
• Knowledge of computer information programs such as word processing, database, and spreadsheets.
• Knowledge and experience of the accounts payable process, internal controls, and GAAP basics.
• Knowledge and experience developing operating policies and procedures.
• Knowledge and experience of corporate card reconciliation and audit procedures.

Skills:

• Strong interpersonal communication skills, both verbal and written.
• Sound judgement, strong attention to detail, and demonstrated experience resolving discrepancies effectively.
• Analytical and problem-solving skills.
• PeopleSoft or other major ERP applications (i.e., Oracle, Lawson, Great Plains, SAP, etc.).
• SQL skills and understanding.

Ability to:

• Communicate effectively and accurately.
• Be detail oriented in auditing payments, including ability to reconcile and check the accuracy of calculations/terms involving a variety of documents in the Accounts Payable process.
• Proficiently operate office equipment (e.g., calculator, personal computer, 10-key adding machine).
• Compose clear communications regarding complex situations.
• Multi-task with a high level of accuracy.
• Work independently and as part of a team, cross-functionally.
• Work effectively with a wide range of constituencies.

Minimum Qualifications:·

• Experience in one or more of the following fields: Accounting, Finance, or Business.
• Experience processing invoices for payment by matching the invoice to a Purchase Order and Receiving report (3-way match) and identifying and resolving any discrepancies/exceptions.
• Experience developing and maintaining dashboards and/or metrics.· Experience with process improvement methodologies (Lean, Six Sigma).·
• Experience analyzing Travel & Expense reports for accuracy and policy compliance.
• Experience with Microsoft Outlook, Word, and Excel.
• Experience with ERP/AP systems (e.g., SAP, Oracle, NetSuite, Workday)

Additional Considerations:

• Experience with state disbursement policies and procedures as stated in the Commonwealth Accounting Policies and Procedures (CAPP) Manual.
• Higher education and/or government experience.
• Experience with eVA.
• Experience with AP and/or Travel & Expense automation tools (e.g., Coupa, Tipalti, Bill.com, Concur, ChromeRiver).
• Experience supporting compliance or audit processes.
• SQL and/or Power BI experience.

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

The Virginia Community College System, an EOE employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

The VCCS is an EOE and Affipitive Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.