Finance Operations & Administration Coordinator

Cleveland Metroparks; Cleveland (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

Cleveland Metroparks is seeking a Department Administrator to serve as the Finance Department’s primary resource for administrative coordination, operational support, and problem-solving. This role disseminates departmental communications, assists with financial processes, tracks revenue agreements, and supports leadership through reporting, scheduling, and special projects.

The position requires strong organizational skills, excellent communication abilities, and the capacity to work

Responsibilities

• Maintains the CFO’s calendar and coordinates departmental schedules and communications.
• Prepares correspondence, reports, and departmental documentation.
• Maintains departmental files, mail processing, supply ordering, and general administrative workflows.
• Coordinates meetings, including scheduling, room reservation and setup, and virtual meeting arrangements.
• Processes travel, reimbursement, and other financial requests.
• Codes departmental P-Card transactions as assigned.
• Performs financial analysis and reporting tasks as assigned.
• Manages Accounts Receivable (AR), including entering and transmitting invoices, following up on outstanding items, and training field staff on AR processes.
• Researches and records revenue not included in point of sale revenue reports.
• Supports the Budget Manager during peak budget season and the preparation of the ACFR.
• Assists with procurement processes, including bid coordination.
• Maintains the AR Aging Report and Investment Ledger.
• Prepares schedules for monthly Board of Park Commissioners meetings.
• Supports treasury functions, including coordinating smart safe installations, reviewing cash logistics invoices, handling returned deposit items, overseeing petty cash and change funds, and ordering banking supplies.
• Supports escrow functions, including check writing and documentation.
• Coordinates with the Legal Department on revenue contracts to ensure accurate invoicing and timely payment.
• Supports purchase card processes, including subscriptions and office supply purchases.
• Performs special assignments such as prevailing wage coordination.
• Provides guidance to Park District employees on department-specific policies and processes.

Job description

Cleveland Metroparks is seeking a Department Administrator to serve as the Finance Department’s primary resource for administrative coordination, operational support, and problem-solving. This role disseminates departmental communications, assists with financial processes, tracks revenue agreements, and supports leadership through reporting, scheduling, and special projects.

The position requires strong organizational skills, excellent communication abilities, and the capacity to work