Finance & Operations Admin Specialist — Hybrid

Addison Group; Washington (District of Columbia); Hybrid; USD 39,000 - 44,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Job summary

Addison Group is placing an Administrative Assistant to support a dynamic Operations & Finance team in Washington, DC. This role ensures smooth day-to-day administrative and operational functions while partnering with leadership.

The position supports finance operations, vendor coordination, and budgeting while enabling collaboration across stakeholders in a well-established national organization.

Qualifications

• 4+ years of administrative experience in a professional office setting.
• Experience with invoicing, purchase orders, or vendor coordination preferred.
• Experience supporting senior leadership is a plus.
• Proficiency in Microsoft Office; ERP exposure is a plus.
• Strong communication and attention to detail; highly organized.
• Associate degree required; Bachelor's degree preferred.
• Opportunity for long-term growth and advancement.

Responsibilities

• Provide administrative and operational support to the finance and operations team.
• Enter and manage financial data (purchase requests, invoices, receipts) in ERP.
• Validate vendor information following internal compliance procedures.
• Coordinate submission and tracking of agreements in contract systems.
• Assist with outreach regarding outstanding payments or unidentified transactions.
• Support budgeting efforts through data entry and tracking.
• Prepare and distribute tax forms and official correspondence.
• Manage mail, sorting, distribution, and special handling.
• Offer general office support such as filing, copying, and supplies.
• Back up senior administrative staff as needed.
• Oversee commuter benefit program administration.
• Coordinate internal meetings, team events, and occasional external functions.

Skills

Interpersonal skills

Organizational skills

Attention to detail

Judgment

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office Suite

ERP systems (Workday/Concur)

Job description

Addison Group is placing an Administrative Assistant to support a dynamic Operations & Finance team in Washington, DC. This role ensures smooth day-to-day administrative and operational functions while partnering with leadership.

The position supports finance operations, vendor coordination, and budgeting while enabling collaboration across stakeholders in a well-established national organization.