Finance & Office Coordinator (On-Site, Part-Time)

Corporate Office - Livermore; Livermore (CA); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

On-site office

Flexible schedule

Job summary

Corporate Office - Livermore is seeking an Office Manager to support a small corporate office. This on-site, part-time role handles mail, AP, bill payments, and office operations while offering hands-on exposure to basic accounting tasks.

You'll work with the AP Supervisor and a close-knit team, growing into additional responsibilities as you demonstrate reliability, organization, and accuracy in daily finance-related tasks.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy with numbers, names, dates, and filing.
• Comfortable with Microsoft Excel and Outlook, and quick to learn new online portals and systems.
• Able to handle confidential financial information with discretion.
• Dependable and self-directed, with the ability to hold recurring weekly deadlines without reminders.
• Valid driver's license and reliable transportation for local bank and mail runs.
• Comfortable being the hub of a small office and juggling administrative tasks alongside recurring accounting work.

Responsibilities

• Mail & Document Distribution: Open, scan, and distribute mail daily; maintain digital filing.
• Accounts Payable: Print, stuff, mail weekly check run; support payables with the accounting firm.
• Utility & Recurring Bill Management: Pay and track utility bills across locations; avoid late fees.
• Banking & Deposits: Deposit and track miscellaneous checks; occasional bank deposits.
• Permits, Licenses & Tax Documents: Maintain digital/physical copies; renew calendar.
• Expense Reports & Systems Support: Assist employees with expense reports and portal access.
• Month-End & Reporting Support: Pull backup, trace transactions, support P&L review.
• Office Management & Team Support: Order supplies; greet visitors; coordinate vendors; backup to accounting.

Skills

Attention to detail

Excel

Outlook

Confidential data handling

Dependable

Driver's license

Bilingual English/Spanish

Education

High school diploma

Tools

Check scanners

Online banking portals

Job description

Corporate Office - Livermore is seeking an Office Manager to support a small corporate office. This on-site, part-time role handles mail, AP, bill payments, and office operations while offering hands-on exposure to basic accounting tasks.

You'll work with the AP Supervisor and a close-knit team, growing into additional responsibilities as you demonstrate reliability, organization, and accuracy in daily finance-related tasks.