On-Site Office Manager with Accounting Exposure

Corporate Office - Livermore; Livermore (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

Corporate Office - Livermore is seeking an Office Manager to join our Corporate Support Center in Livermore, CA. This on-site, part-time role supports mail, accounts payable, banking, and document control within a small office.

You will learn the finance side of a multi-entity business, assist with week‑end check runs, and help keep licenses, permits, and tax documents organized. Growth opportunities exist as you gain experience.

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy with numbers, names, dates, and filing.
• Comfortable with Microsoft Excel and Outlook, and quick to learn new portals and systems.
• Able to handle confidential financial information with discretion.
• Dependable and self-directed, with the ability to meet recurring weekly deadlines.
• Valid driver’s license and reliable transportation for local bank and mail runs.
• Comfortable being the hub of a small office and juggling administrative tasks alongside recurring accounting work.

Responsibilities

• Mail: open, scan, distribute, and file documents daily.
• Accounts Payable: print, stuff, mail weekly check run, and coordinate with accounting firm.
• Utility & bill management: track and pay utility bills across entities to avoid late fees.
• Banking & deposits: process deposits and occasional bank runs.
• Permits, licenses & tax documents: maintain renewal calendar and dig up docs as needed.
• Expense reports & systems: assist with employee expense reports and portal access.
• Month-end & reporting support: pull backup, trace transactions, and support P&L review.
• Office management & team support: stock supplies, greet visitors, manage deliveries, and coordinate vendors.

Skills

Attention to detail

Excel & Outlook

Discretion with confidential info

Reliability & self-direction

Valid driver’s license

Organization & multi-tasking

Communication with vendors/teams

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Check scanners / banking portals

Job description

Corporate Office - Livermore is seeking an Office Manager to join our Corporate Support Center in Livermore, CA. This on-site, part-time role supports mail, accounts payable, banking, and document control within a small office.

You will learn the finance side of a multi-entity business, assist with week‑end check runs, and help keep licenses, permits, and tax documents organized. Growth opportunities exist as you gain experience.