Finance & HR Specialist

Phiture; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

A fintech company is seeking a detail-oriented Finance & HR Specialist to manage accounting, payroll, and compliance. This remote-first position involves ensuring internal processes run smoothly and producing essential financial reports. Ideal candidates will have at least 5 years of experience and strong organizational skills.

Qualifications

• At least 5 years of experience in a similar role.
• Strong knowledge of accounting, invoicing, and payroll processes.
• Fluency in English, both spoken and written.

Responsibilities

• Manage monthly invoicing processes ensuring accuracy and compliance.
• Coordinate the monthly payroll process.
• Prepare and deliver financial and operational dashboards.

Skills

Accounting

Invoicing

Payroll

Organizational skills

Analytical mindset

Tools

Microsoft Dynamics NAV

Reporting tools

Excel

Job description

At InvoiceXpress, we’re on a mission to make invoicing simple, fast, and intuitive. We're a fintech company with a certified online invoicing solution used by thousands of businesses every day — from freelancers and startups to growing companies.We take the hassle out of billing, so our users can focus on what really matters: building and growing their business. With an easy-to-use platform, great support, and full compliance with tax regulations, we’re helping shape the future of invoicing in Portugal (and beyond).We’re also a small but passionate team that believes in technology with a human touch — and we’re growing!
About the Role:

We are looking for a detail-oriented, reliable, and proactive Finance & HR Specialist to join our team. This role combines responsibilities across accounting, invoicing, payroll, and both operational and financial reporting. It plays a key role in ensuring internal processes run smoothly and in compliance with applicable regulations.

This is a remote-first position, but we do value face-to-face time. We meet occasionally in Lisbon for team alignment and collaboration, so the ability to join us in person now and then is important.

What you'll be doing:

Finance & Accounting

• Manage monthly invoicing processes (clients and suppliers), ensuring accuracy and compliance;
• Record expenses, revenues, bank movements, taxes and other mandatory transactions in coordination with our external accounting partner;
• Prepare and monitor monthly financial reports (P&L, cash flow, forecasts, etc.);
• Support monthly and year-end closing processes;
• Monitor accounts receivable and payable, and maintain relationships with suppliers and clients.

HR & Payroll

• Coordinate the monthly payroll process;
• Ensure legal and tax compliance regarding employment and compensation;
• Support the implementation of compensation and benefits policies;
• Produce HR-related reports (e.g. headcount, personnel costs).

Reporting & Operational Support

• Prepare and deliver financial and operational dashboards to support business decisions;
• Collaborate with internal teams to analyze and interpret financial and operational data;
• Support budget planning and cost control initiatives.

What we're looking for:

• Based in Portugal (mandatory);
• At least 5 years of experience in a similar role;
• Strong knowledge of accounting, invoicing, and payroll processes;
• Proficiency in Excel and reporting tools;
• Fluency in English, both spoken and written;
• Strong organizational and time management skills, with attention to detail;
• Analytical mindset and problem-solving abilities.

Nice to Have:

• Experience with accounting/ERP software (Microsoft Dynamics NAV);
• Background in service-based environments;
• Strong communication skills and ability to work cross-functionally.

Do you meet most of the position requirements? Then grab this opportunity and apply now! Here - > https://rupeal.typeform.com/to/EkojNhXv