Finance & HR Administrator – Chemistry Office | Flexible Hours

University of Pennsylvania; United (PA); On-site; USD 77,000 - 86,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Flexible work hours

Wellness programs

Job summary

University of Pennsylvania is seeking a Business Administrator C in the Chemistry Business Office to oversee Finance and payroll processes within SAS. The role reports to the RBO and supports the School's mission by ensuring accurate financial operations and timely reporting.

The successful candidate will manage transactions, payroll, and grants activities, while collaborating with colleagues across SAS and Penn. A strong background in financial systems and customer service is essential.

Qualifications

• Excellent critical thinking, analytical, verbal and written communication is required.
• Ability to apply organizational and time management skills in a deadline-driven environment.
• Familiarity with UPenn financial and HCM systems (BENFinancials, Business Objects, Concur and Workday) is preferred.
• Experience with federal granting agencies is a plus.
• Strong customer service skills and ability to communicate policies to faculty, staff and students.

Responsibilities

• Review and approve all transactions related to the RBO's financial activities including procurement, reimbursements, payments, journal entries, and invoicing.
• Process weekly payroll and one-time payments in Workday and run related reports.
• Assist in grants management, including proposal and budget development and entering budget journals.
• Perform financial analysis including account reconciliations and preparing reports for leadership.
• Identify and remedy financial and HR-related issues with a focus on compliance and continuous improvement.
• Participate in School-wide and University initiatives.

Skills

Critical thinking

Analytical

Verbal & written communication

Team collaboration

Customer service

Tools

BENFinancials

Business Objects

Concur

Workday

Microsoft Excel

Job description

University of Pennsylvania is seeking a Business Administrator C in the Chemistry Business Office to oversee Finance and payroll processes within SAS. The role reports to the RBO and supports the School's mission by ensuring accurate financial operations and timely reporting.

The successful candidate will manage transactions, payroll, and grants activities, while collaborating with colleagues across SAS and Penn. A strong background in financial systems and customer service is essential.