Biomedical Department Financial & Admin Specialist

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Retirement plans

Time away from work

Flexible work hours

Job summary

University of Pennsylvania in Philadelphia seeks a Business Administrator A/B to support payroll, financial and administrative operations across multiple departments. You will process personnel actions, assist with recruiting, review payroll, handle purchases, and prepare monthly financial reports.

This role requires a Bachelor’s degree with 1–3 years of experience and offers strong opportunities for growth within Penn’s benefits programs.

Qualifications

• Bachelor's degree required with 1–2 years of related experience (A).
• Bachelor's degree required with 2–3 years of related experience (B).
• Payroll processing and administrative support experience is expected.

Responsibilities

• Manage departmental payroll functions including processing new hires, reappointments, sabbaticals, and related personnel actions.
• Support staff recruitment activities, including documentation and onboarding processing.
• Review monthly payroll reports and approve weekly timesheets for accuracy and compliance.
• Allocate weekly PCard charges and process financial transactions (POs, Concur, invoices).
• Prepare monthly financial reports, projections, and account reconciliations; assist with annual budgeting and quarterly forecasts.
• Serve as back-up to Grants Manager during absences or peak proposal periods.

Skills

Payroll processing

Recruiting support

Financial reporting

Budgeting

Concur/expense

PO management

Education

Bachelor's degree + 1–2 years relevant experience

Bachelor's degree + 2–3 years relevant experience

Tools

Concur

Purchase Orders (PO)

PCards (PCard)

Job description

University of Pennsylvania in Philadelphia seeks a Business Administrator A/B to support payroll, financial and administrative operations across multiple departments. You will process personnel actions, assist with recruiting, review payroll, handle purchases, and prepare monthly financial reports.

This role requires a Bachelor’s degree with 1–3 years of experience and offers strong opportunities for growth within Penn’s benefits programs.