Finance & HR Administrator, Chemistry (Flexible Hours)

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 77,000 - 86,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Time away from work

Wellness resources

Professional development

Flexible work hours

Adoption assistance

Job summary

University of Pennsylvania in Philadelphia is seeking a Business Administrator C to support the Chemistry Regional Business Office. You will review transactions, process payroll, and run monthly reports while collaborating with management and colleagues across SAS Finance.

The role requires a BS and 3–5 years of experience, strong analytical and customer-service skills, and proficiency with BEN Financials, Business Objects, Concur, and Workday. Located on-site in Philadelphia.

Qualifications

• Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Excellent critical thinking, analytical, verbal and written communication is required.
• Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required.
• Familiarity with UPENN financial and HCM systems (BEN Financials, Business Objects, Concur and Workday) is preferred.
• Experience with federal granting agencies
• Familiarity with UPENN sponsored research policies and related financial systems is a plus.
• Must demonstrate strong customer service skills with the ability to clearly communicate policies to faculty, staff and students.
• Ability to work in a frequently changing environment and to function as part of a team.
• Advanced proficiency in Microsoft Excel, Adobe applications and able to quickly learn new software applications is required.

Responsibilities

• Review and approve all transactions related to the RBO's financial activities. This includes procurement (Ben Financials), reimbursements (Concur), payment requests (Penn Marketplace), Service Provider Classification requests, Procards, journal entries, and contract invoicing.
• Manage, process and ensure the timely completion of a wide-range of HR and payroll activities. This includes processing weekly payroll and one-time payments in Workday, running reports, creating job requisitions and completing the onboarding process for new hires. Provide backup to Graduate Student Funding process and monthly payroll.
• Identify, address, and remedy Financial and HR-related issues, with a focus on compliance, continuous improvement, and client satisfaction.
• Financial analysis which includes account reconciliation (endowments, gifts, operating and discretionary funds) and preparing and reviewing reports for Faculty and Dept/Program/Centers.
• Assist in grants management (Pre & Post-award). This includes proposal and budget development. Preparing and entering budget journals upon receipt of the AIS. Monitoring and reviewing expenses and running financial reports.
• Participates in School-wide and University initiatives.
• Other duties and responsibilities as assigned.

Skills

Critical thinking

Analytical ability

Verbal and written communication

Organizational skills

Time management

Customer service

Teamwork

Excel proficiency

Adobe applications

Learning new software

Education

Bachelor of Science

Tools

BEN Financials

Business Objects

Concur

Workday

Job description

University of Pennsylvania in Philadelphia is seeking a Business Administrator C to support the Chemistry Regional Business Office. You will review transactions, process payroll, and run monthly reports while collaborating with management and colleagues across SAS Finance.

The role requires a BS and 3–5 years of experience, strong analytical and customer-service skills, and proficiency with BEN Financials, Business Objects, Concur, and Workday. Located on-site in Philadelphia.