Finance & Grants Coordinator (Payroll, Donor Admin)

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

AWARE is seeking a Finance/Administrative Specialist to deliver technical financial support to Directors, manage payroll and retirement contributions, approve AP in QuickBooks, handle AR for housing and donations, and maintain donor records. The role also covers administrative advocacy duties and compliance with agency policies.

Responsibilities include processing payments, managing purchase orders, and compiling financial reports for the Finance Director.

Qualifications

• Must have a high school diploma/GED.
• Experience with QuickBooks (QB Online preferred) or other financial software and financial management.
• Familiarity with domestic violence, sexual assault and the needs of victims.
• Knowledge of spreadsheet and word processing software.
• Ability to remain objective and work under pressure.
• Ability to communicate with people from diverse backgrounds.
• Confidentiality and alignment with the organization's mission.

Responsibilities

• Provide technical financial support to the Directors of AWARE.
• Review and process bi-weekly payroll with proper coding and grant allocation.
• Process AWARE retirement contributions including Base and Match payments and reconcile with payroll reports.
• Approve all accounts payable within QuickBooks.
• Finalize AP payments and obtain required signatures.
• Manage AR entries for housing rentals and donations.
• Maintain the AWARE donor database and fundraising lists; update records.
• Prepare credit card reconciliations for the Accountant and document charges in the PO system.
• Assemble documentation for financial reports and provide to the Finance Director.
• Manage workflow for the purchase order system.
• Provide advocacy and crisis line support; assist with client service delivery when needed.
• Perform record-keeping for data collection and inter-staff communication.
• Report suspected abuse or neglect to appropriate authorities as required.
• Comply with AWARE personnel and Administrative Policies.
• Other duties as assigned.

Skills

QuickBooks

Payroll processing

Grants management

Donor database management

Data entry

Spreadsheet software

Word processing

Education

High school diploma or GED

Tools

QuickBooks Online

Purchase order system

Donor database software

Spreadsheets (Excel)

Word processing software

Job description

AWARE is seeking a Finance/Administrative Specialist to deliver technical financial support to Directors, manage payroll and retirement contributions, approve AP in QuickBooks, handle AR for housing and donations, and maintain donor records. The role also covers administrative advocacy duties and compliance with agency policies.

Responsibilities include processing payments, managing purchase orders, and compiling financial reports for the Finance Director.