Finance Coordinator

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

AWARE is seeking a Finance/Administrative Specialist to deliver technical financial support to Directors, manage payroll and retirement contributions, approve AP in QuickBooks, handle AR for housing and donations, and maintain donor records. The role also covers administrative advocacy duties and compliance with agency policies.

Responsibilities include processing payments, managing purchase orders, and compiling financial reports for the Finance Director.

Qualifications

• Must have a high school diploma/GED.
• Experience with QuickBooks (QB Online preferred) or other financial software and financial management.
• Familiarity with domestic violence, sexual assault and the needs of victims.
• Knowledge of spreadsheet and word processing software.
• Ability to remain objective and work under pressure.
• Ability to communicate with people from diverse backgrounds.
• Confidentiality and alignment with the organization's mission.

Responsibilities

• Provide technical financial support to the Directors of AWARE.
• Review and process bi-weekly payroll with proper coding and grant allocation.
• Process AWARE retirement contributions including Base and Match payments and reconcile with payroll reports.
• Approve all accounts payable within QuickBooks.
• Finalize AP payments and obtain required signatures.
• Manage AR entries for housing rentals and donations.
• Maintain the AWARE donor database and fundraising lists; update records.
• Prepare credit card reconciliations for the Accountant and document charges in the PO system.
• Assemble documentation for financial reports and provide to the Finance Director.
• Manage workflow for the purchase order system.
• Provide advocacy and crisis line support; assist with client service delivery when needed.
• Perform record-keeping for data collection and inter-staff communication.
• Report suspected abuse or neglect to appropriate authorities as required.
• Comply with AWARE personnel and Administrative Policies.
• Other duties as assigned.

Skills

QuickBooks

Payroll processing

Grants management

Donor database management

Data entry

Spreadsheet software

Word processing

Education

High school diploma or GED

Tools

QuickBooks Online

Purchase order system

Donor database software

Spreadsheets (Excel)

Word processing software

Job description

DUTIES AND RESPONSIBILITIES

Provide technical financial support to the Directors of AWARE.

Review and process bi-weekly payroll and ensure proper coding of time worked and grant allocation

Responsible for processing AWARE retirement contributions including Base and Match payments within retirement online reporting system, and reconciling to payroll processor reports.

Approve all accounts payable within the QuickBooks accounting system.

Finalize all AP payments and obtain approval signatures.

Responsible for all AR entries of AWARE housing rental units and donations.

Oversee the maintenance of the AWARE donor database and fundraising platform. Manage, enter and update donations and other mailing lists and records.

Prepare credit card reconciliations for Accountant, ensuring all charges have been documented in purchase order system.

Retrieve and organize documentation for financial reports and provide to Finance Director as requested.

Manage workflow process of purchase order system.

ADMINISTRATIVE/ADVOCACY DUTIES

Provides advocacy, answers crisis line, and assists with client service delivery when needed.

Perform all record-keeping activities as required for data collection or inter-staff communication.

Report all cases of suspected abuse or neglect of children, elders or individuals with disabilities to the Office of Children Services, Adult Protective Services and JPD as required.

Comply with AWARE Personnel and Administrative Policies.

Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Must have high school diploma/GED.

Must have/be willing to acquire a CPR and First Aid Certificate.

Must have 2 years of experience with QuickBooks (QB Online preferred) or other financial software AND work experience in financial management.

Must have a thorough understanding of domestic violence, sexual assault and the needs of victims or the willingness to learn.

Must possess knowledge, skills and experience in personal computers and various software including spreadsheets and word processing, filing systems

Must have the ability to remain objective and to perform under stressful conditions.

Must have the ability to understand and communicate with people of different socioeconomic and cultural backgrounds.

Must maintain confidentiality and support AWARE's Mission and Philosophy

Must be willing to be fingerprinted and pass a background check

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

Experience with FLSA and payroll procedures and experience with online third-party payroll processing

Experience with grants management/allocating allowable costs

SALARY

SALARY:$30+/hour; 40hrs/ week + benefits.