Finance & Events Operations Coordinator

Chesterfield County; Chesterfield Court House (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Career Development Plan (CDP)

Salary incentives

Job summary

Chesterfield County is seeking an enthusiastic Administrative Assistant to join the Sports, Visitation & Entertainment Department in Chesterfield, Virginia. The role focuses on day-to-day administrative and financial support, including invoices, purchasing, payroll, recordkeeping, and timely processing of documents.

You will juggle multiple tasks, support special events and departmental programs, and collaborate with leadership to ensure accurate records and smooth operations.

Qualifications

• Bachelor's degree in business, public administration, accounting, finance or related field.
• Two years of professional administrative, analytical or operational support experience.
• Experience with financial processing, purchasing, payroll, customer service, event coordination or local government operations preferred.
• Strong Excel and office software skills; detail-oriented and able to manage multiple priorities.

Responsibilities

• Manage departmental financial processing, including invoices, receipts, rental charges, reimbursements, revenue deposits, and related documentation.
• Coordinate departmental timekeeping functions, including employee time verification, review, and payroll certification.
• Process employee purchasing card statements, travel reimbursements, expense reports, and associated reconciliations.
• Assist with departmental purchasing, procurement, and financial tracking.
• Provide administrative and organizational support to departmental leadership and staff, including scheduling, correspondence, meeting coordination, recordkeeping, and document preparation.
• Serve as a departmental liaison for technology requests, facility work orders, and other internal administrative processes.
• Maintain accurate records, track deadlines, coordinate internal communications, and assist with departmental reporting.
• Support financial coordination and administrative processing associated with sports tourism events, facility rentals, and departmental programs.

Skills

Organizational skills

Communication

Attention to detail

Independent and collaborative work

Education

Bachelor's degree in business or public administration, accounting, finance or related field

Tools

Microsoft Excel

Job description

Chesterfield County is seeking an enthusiastic Administrative Assistant to join the Sports, Visitation & Entertainment Department in Chesterfield, Virginia. The role focuses on day-to-day administrative and financial support, including invoices, purchasing, payroll, recordkeeping, and timely processing of documents.

You will juggle multiple tasks, support special events and departmental programs, and collaborate with leadership to ensure accurate records and smooth operations.