Finance & Events Administrative Coordinator

Kentucky Farm Bureau; Louisville (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Kentucky Farm Bureau seeks an experienced administrative professional to support the Finance & Operations Division. The role focuses on invoice processing, data entry, and clerical duties, with responsibilities extending to conference planning, event budgets, and post-event financial analysis.

The position requires strong organization, attention to detail, and the ability to manage multiple tasks. Travel may be required, and proficiency in MS Office and related tools is essential.

Qualifications

• Experience in administrative roles; minimum of three years preferred.
• Excellent oral and written communication skills.
• Must type at least 50 wpm.
• Proficient in MS Word, Excel, Outlook, PowerPoint, SharePoint, CoPilot; database software.
• Willingness to travel overnight for meetings.

Responsibilities

• Enter financial transactions in cash receipts, accounts payable, and accounts receivable modules.
• Process invoices and ensure timely payment per policies.
• Review coding and tracking of division credit card purchases.
• Assist in creating and managing event budgets; track expenses and reconcile post-event financials.
• Analyze data related to events, tours, and operations to support decisions.
• Assemble materials for events and tours (packets, rooming lists, flight manifests).
• Maintain filing systems (physical and electronic).
• Support fleet vehicle records (purchase, sale, service docs).
• Provide backup for basic financial accounting functions as needed.
• Answer and route calls professionally.
• Maintain dashboards of progress across projects.
• Coordinate logistics for meetings (room reservations, travel, accommodations).
• Prepare reports for division leadership; identify process improvements.

Skills

Administrative

Microsoft Office

Shorthand

Typing 50wpm

Communication

Data analysis

Travel coordination

Meeting coordination

Financial software

Public filing

Education

High school diploma

Two years college

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

SharePoint

CoPilot

Database software

Online registration

Job description

Kentucky Farm Bureau seeks an experienced administrative professional to support the Finance & Operations Division. The role focuses on invoice processing, data entry, and clerical duties, with responsibilities extending to conference planning, event budgets, and post-event financial analysis.

The position requires strong organization, attention to detail, and the ability to manage multiple tasks. Travel may be required, and proficiency in MS Office and related tools is essential.