Program Coordinator

American Farm Bureau Federation; United States; Hybrid; USD 55,000 - 65,000; Full time

Job summary

American Farm Bureau Federation is seeking an organized administrative professional to support the Executive Director of Business Operations & Revenue Development in Washington, DC, with potential telework under policy. The role emphasizes coordination of meetings, contracts, and partner communications, ensuring timely milestones, accuracy, and data integrity.

You will interact with exhibitors, sponsors, and external partners, and use tools like Salesforce, Monday.com, Nexonia, and Docusign to

Qualifications

• Bachelor's degree or equivalent professional experience
• Minimum two years in program assistance or project coordination
• Strong customer focus and proactive communication
• Ability to manage multiple priorities with discretion and confidentiality

Responsibilities

• Provide administrative support to the Executive Director of Business Operations and Revenue Development and the BORD team
• Deliver excellent customer service to corporate partners, vendors, sponsors, VIPs and exhibitors
• Coordinate meetings, projects, and correspondence across teams
• Capture meeting notes, track activities, and manage timelines in Monday.com
• Maintain project timelines, staff assignments and next steps across units
• Coordinate contracts through review with team and legal, and ensure documentation retention
• Assist with Salesforce opportunity management and reporting for sales and partner activities
• Prepare presentations, reports, and templates for Board of Directors and Finance Committee materials
• Support RFP processes and routine SOPs, and handle expense and vendor processes
• Provide front desk support as needed

Skills

Customer service

Communication

Detail oriented

Project coordination

Independent work

Education

Bachelor's degree or equivalent experience

Tools

Salesforce

Docusign

Nexonia

Beanworks

Monday.com

Adobe templates

Job description

POSITION OBJECTIVE

Provide coordination and administrative support across all Business Operations and Revenue Development activities

REPORTS TO

Executive Director Business Operations & Revenue Development

LOCATION

Washington DC; eligible for telework under AFBF policy

PAY RANGE

an hourly equivalent of 55000 65000 annually

DUTIES and RESPONSIBILITIES

• Provide administrative project and overall team support to the Executive Director of Business Operations and Revenue Development and the entire BORD team
• Provide outstanding customer service to corporate partners vendors sponsors VIPs and exhibitors
• Coordinate and support all team meetings special projects and correspondence
• Provide team wide communications via meeting notes activity tracking spreadsheets and utilizing Mondaycom for timeline tracking
• Maintain and track reoccurring and individual project timelines staff assignments and project next steps across multiple business units
• Coordinate track and archive all BORD contracts through team and legal review processes
• Collaborate with the AFBF legal team to ensure documentation and retention of all files upon approval
• Coordinate team initiatives projects and communications as assigned including management and collection of all requirements and team member input document timelines and expected outcomes and support final execution and reporting
• Prepare and distribute routine business communications to internal and external stakeholders
• Manage the input tracking and reporting of all Certificate of Insurance COI documentation and recording for exhibitors at all IDEAg events and the AFBF Convention
• Follow up directly with exhibitors and sales team members on missing COIs to ensure timely receipt
• Serve as back up support to the Events Accounting Specialist
• Have a working knowledge to complete basic processes required to conduct contract processing in Salesforce via opportunity management and prepare and process sales and partner reports
• Maintain and update existing reports and presentations including Board of Directors and Finance Committee meeting materials and business and financial templates and reports
• Support and prepare the development of presentations spreadsheets and other documents
• Support Request for Proposal efforts as required
• Process and track administrative procedures against Standard Operating Procedures
• Monitor process accuracy and completion of business tasks such as Expense Reports Vendor Invoices Credit Card Reconciliation Recurring Charges Contracts etc
• Provide relief and back up assistance at the front desk as assigned

RELATIONSHIPS

Communicates and collaborates daily with BORD team members and all departments across the organization Works with external business partners and state Farm Bureau staff as needed

EDUCATION OR TRAINING REQUIRED

Bachelors degree or equivalent experience in a professional environment

EXPERIENCE AND SKILLS REQUIRED

• Minimum two 2 years of experience in program assistance project coordination or a related area
• Customer focused with strong and proactive business communications skills
• Detail oriented and organized with the ability to manage multiple priorities and deadlines with composure
• Strong initiative and sound judgment
• Experience handling confidential information and matters appropriately
• Ability to work independently as well as collaboratively with staff and outside partners
• Experience using communication tools such as Zoom and Teams
• Proficient in Microsoft Office particularly Outlook Word and Excel and working knowledge of PowerPoint

PREFERRED EDUCATIONEXPERIENCETRAININGSKILLS

• Familiarity with Mondaycom Salesforce Adobe templates and Docusign a plus
• Experience using accounting software such as Nexonia for creating and submitting expense reports and Beanworks for processing vendor invoices a plus
• Previous state or national Farm Bureau work experience a plus

OTHER REQUIREMENTS

• Occasional travel required for onsite eventmeeting assistance
• Occasional work on weekends to support events