Finance Coordinator- Part Time

Kennebec Valley Chamber; United States; Presencial; USD 30 000 - 39 000; Tempo parcial

Resumo da oferta

The Travis Mills Foundation is seeking a part-time Finance Coordinator to join our team in the office. The role focuses on accurate bookkeeping, timely processing of bills, and maintaining confidential financial records using QuickBooks Online.

Flexibility exists for evening and weekend events as needed. The ideal candidate will have a HS diploma, 1–2 years in finance, strong IT skills, and the ability to work independently while collaborating with staff and vendors.

Qualificações

• HS diploma required; accounting coursework or experience preferred.
• 1–2 years of finance experience with basic banking and bookkeeping.
• Proficient with MacBook Air and Apple OS.
• Strong Microsoft Office knowledge.
• Good IT skills and ability to troubleshoot.
• Excellent organization, communication, and deadline discipline.
• Willingness to learn and cross-train within the Finance Department.
• Ability to work independently and as part of a team.

Responsabilidades

• Accurately enters all bills and expenditures into QuickBooks Online (QBO) in a timely manner.
• Processes vendor payments in accordance with established procedures and payment schedules.
• Responsible for managing the [e-mail] email.

Conhecimentos

Attention to detail

Financial accuracy

Time management

Communication skills

Team collaboration

Problem solving

Formação académica

HS diploma

Accounting coursework or experience

Ferramentas

QuickBooks Online

Mac OS / MacBook Air

Microsoft Office

Descrição da oferta de emprego

The Finance Coordinator is a part-time position that plays a critical role in ensuring the accuracy and completeness of the Travis Mills Foundation’s financial records. This position requires high attention to detail, self-motivation, and independent critical thinking skills, and a proactive financial mindset. Maintaining confidentiality and meeting deadlines is essential. The Finance Coordinator must work effectively within a team environment, communicate professionally with staff members and vendors, and demonstrate strong organizational and technical skills. Flexibility in scheduling is available, with occasional evening and weekend hours required to support TMF events.

Essential Duties and Responsibilities:

• Accurately enters all bills and expenditures into QuickBooks Online (QBO) in a timely manner. Processes vendor payments in accordance with established procedures and payment schedules. Responsible for managing the [e-mail] email.
• Ensures all expenses are properly appropriated and classified accurately.
• Maintains and organizes all accounts payable (A/P) so records are accurate, accessible, and readily available when needed.
• Monitors TMF credit cards daily for pending charges, payments, credits and potential fraud.
• Verify and track all credits in QBO and apply them correctly to vendor invoices.
• Establishes all new vendors and maintains current vendor accounts.
• Assists with any/all monthly, quarterly, and yearly financial closing.
• Responsible for all outgoing mail and package shipping for TMF, including staff materials, programming materials, and occasional bulk mailings.
• Processes and fulfills online merchandise orders, including accurately packaging items and ensuring orders are shipped in a timely manner.
• Always demonstrates professionalism and confidentiality at all times.
• Maintains administrative office spaces in a clean, organized, and professional manner.
• Performs other duties as required.
• Ability to answer phone calls professionally and work independently throughout the workday.

Hours and Scheduling:

This is a part-time, in-office position averaging approximately 24 hours per week. School day hours are available, with flexible days and hours coordinated with the supervisor to meet the needs of the Foundation and the responsibilities of the position. Occasional evening and weekend hours are required to support Travis Mills Foundation events. The Travis Mills Foundation believes in promoting internally when employees excel at their positions.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• HS diploma required. Relevant coursework or experience in accounting is preferred.
• Minimum 1-2 years of finance experience with exposure to banking and bookkeeping using QuickBooks Online preferred.
• Strong knowledge of MacBook Air computers and the Apple operating system.
• Knowledge of Microsoft Office and various banking and financial platforms.
• Strong IT skills and technical troubleshooting abilities are highly encouraged.
• Excellent organization and communication skills.
• Strong attention to detail and the ability to meet deadlines.
• Critical thinking skills and the ability to identify and resolve issues proactively.
• Demonstrates a willingness to learn, develop new skills, and cross-train in various areas of the Finance Department to support departmental needs and provide team coverage.
• Ability to work independently and collaboratively as part of a team.

At the Travis Mills Foundation, our Mission and Core Values are of the utmost importance.

Family-Focused – everyone from our staff, donors, volunteers, constituents, and the community at large are treated like family.

Honest & Inclusive – we are honest with one another and respect one another’s opinions. Team members and guests feel important, valued, and empowered to be themselves.

Growth & Development- Staff is encouraged to grow personally and professionally.

Pristine Reputation – We pride ourselves on providing families with an experience “better than Disney World”. We act with a mission-first mindset and focus on providing the highest quality of customer service.

Office Hours
8:30 to 5:00 Monday - Thursday
8:30 to 4:00 Friday